Finance & Stock Control Administrator

SUMMARY:
A well-established hospitality group is seeking a detail-oriented Finance & Stock Control Administrator to join its finance team, supporting the food and beverage outlet operations. This role offers a dynamic mix of stock control, debtors, and creditors functions, contributing to the daily financial operations across the business.

The ideal candidate will have strong numerical ability, hands-on experience in finance administration, and exposure to stock management within a fast-paced hospitality environment.

POSITION INFO:
Key Responsibilities
Stock Control

• Monitor and maintain accurate stock records across outlets/sites
• Perform regular stock counts and reconciliations
• Investigate and report on stock variances and discrepancies
• Work closely with operations to manage stock levels, wastage, and shrinkage
• Assist in implementing and improving stock control processes and systems

• Manage customer accounts and ensure timely invoicing
• Follow up on outstanding payments and collections
• Reconcile debtor accounts and resolve queries
• Prepare age analysis reports and escalate overdue accounts

• Capture and process supplier invoices accurately
• Reconcile supplier statements and resolve discrepancies
• Ensure timely payments in line with agreed terms
• Maintain accurate and up-to-date creditor records

• Assist with month-end processes and reporting
• Maintain accurate financial records and filing systems
• Support the finance team with ad hoc administrative tasks
• Ensure compliance with internal controls and company policies

• Grade 12 (Matric) essential
• Diploma or Certificate in Accounting / Bookkeeping / Finance preferred
• 2–3 years’ experience in a similar role (hospitality, F&B, or service industry - essential)
• Sound knowledge of debtors and creditors functions
• Experience with stock control processes (highly advantageous)
• Experience with POS / Stock Control Systems E.g. MarketMan / Lightspeed (highly advantageous)
• Proficiency in MS Excel and accounting software (e.g. Sage, Pastel, or similar)
• Strong numerical accuracy and attention to detail

• Excellent organisational and time management skills
• Strong communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• High level of integrity and discretion when handling confidential information
• Proactive, solutions-driven mindset
• Strong teamwork and collaboration skills