Bookkeeper

SUMMARY:
A well-established manufacturing company in Springfield, Durban is seeking an experienced and detail-driven Bookkeeper to join their finance team.

POSITION INFO:
Key Responsibilities:
Cashbook & Bank Reconciliations (Sage):

• Process daily debit and credit transactions using Sage Bank Manager
• Prepare and upload CSV files, ensuring correct formatting and accuracy
• Allocate transactions to general ledger, supplier, and customer accounts
• Investigate and resolve unknown or ad-hoc transactions
• Perform daily reviews to identify discrepancies and incorrect allocations
• Maintain transaction mappings for recurring entries
• -Submit cashbook for review and post approved entries
• Process transactions across multiple bank accounts and companies
• Capture journals (e.g. fuel, intercompany loans, payroll allocations)

• Extract and convert fuel statements (PDF to Excel)
• Clean, format, and verify fuel data accuracy
• Allocate fuel costs to correct branches, projects, and GL accounts
• Populate Sage templates and prepare for system upload
• Ensure alignment between fuel statements and captured data

• Extract and analyse supplier invoices and sales data (Sage & Jotika)
• Reconcile data between systems and investigate discrepancies
• Prepare income statements with accurate GL allocations
• Capture and allocate stock (opening & closing balances)
• Allocate fuel, payroll, PAYE, and ad-hoc costs
• Split shared costs per branch
• Compile and submit management accounts for review
• Distribute approved reports to management and directors

• Create and manage purchase orders for all company purchases
• Source suppliers and obtain quotations
• Ensure approvals are obtained before placing orders
• Monitor usage and implement cost control measures

• Manage new contract applications and upgrades
• Liaise with service providers (e.g. Telkom, Vodacom)
• Obtain approvals and process documentation
• Maintain contract records and perform quarterly reviews
• Conduct cost vs benefit analysis and report to management

• Monitor fuel usage and investigate discrepancies
• Manage fleet cards (applications, cancellations)
• Maintain fleet-related records and licences

• Maintain and update fixed asset register
• Record additions and disposals of assets
• Support insurance-related administration

• Manage portals (e.g. invoice uploads and verifications)
• Provide basic IT and operational support
• Maintain records for vehicle tracking systems (C-track)
• Coordinate office consumables and supplier services (e.g. printers)

• Provide reception relief when required
• Assist with general administrative and operational tasks
• Support process improvements and cost control initiatives

• Diploma/Degree in Accounting, Finance, or related field
• 2–5 years experience in a finance/accounts role
• Experience with Sage Accounting is essential
• Experience in a manufacturing environment advantageous
• Strong attention to detail and accuracy
• Good understanding of financial processes and reconciliations
• Advanced Excel skills
• Analytical and problem-solving ability
• Strong organisational and time management skills
• Ability to work with multiple companies and accounts
• Accuracy of cashbook and transaction allocations
• Timeliness of management accounts
• Reduction in discrepancies and errors
• Effective cost control and procurement compliance
• Proper maintenance of financial records