Executive Assistant

SUMMARY:
Provide high-level secretarial and administrative support to the Managing Director; serve as the primary liaison for internal and external stakeholders to ensure the effective operation of the Office. Expect proactive management of daily tasks, confidentiality, and professionalism.

POSITION INFO:

Executive Assistant

Germiston

Key Relationships:

• Internal: Executive Committee, Line Managers, Division Coordinators
• External: Suppliers, Service Providers, Visitors, Customers, Auditors

Minimum Requirements:

• Diploma/Degree (NQF 6) in Marketing, Public Relations, or Communication
• Valid Drivers License
• 5 years experience supporting C-suite/executive roles
• Strong MS Office skills; SAP experience advantageous
• Excellent communication, organisation, and time management
• Experience in stakeholder management, board/committee support, and confidential document handling
• Project management and problem-solving skills
• High level of discretion and professionalism
• Clean criminal and credit record

Core Responsibilities:

• Act as first point of contact for the MD, screen and prioritise communications
• Manage MD’s schedule, coordinate meetings, travel, and appointments
• Prepare and edit documents, reports, and presentations
• Organise events, stakeholder engagements, and official functions
• Support board/executive meetings: prepare agendas, materials, minutes
• Oversee expense processing, invoice management, and travel claims
• Maintain efficient record-keeping and confidential document systems
• Liaise with internal functions (ICT, Finance, Procurement) as required
• Ensure smooth daily admin: office supplies, IT support, visitor arrangements

Personal Attributes:

• Professional, discreet, adaptable, and able to handle pressure
• Strong interpersonal skills, high attention to detail, and proactive mindset