Coordinator

SUMMARY:
A well-established supplier in the fashion industry is seeking an organised and proactive Co-ordinator to join their team in Westville.

POSITION INFO:
Roles and Responsibilities:

• Receiving and placing of orders with overseas suppliers.
• Chasing up on proforma invoices.
• Acknowledgment of PI with the respective factories
• Preparing and paying of deposits
• Capturing these orders on the system.
• Chasing of fit samples.
• Arranging of courier collection
• Upon receipt of samples, to measure/spec/picture taking of these samples when received and sending to buyers, emailing the buyers these notifications and spec sheets.
• Chasing up on these approvals with the buyers
• Receive and send detailed reports to the factories.
• Track order progress,
• Arranging of pre shipment/QA samples – courier collection, receipt/checking to ensure that this matches the approved samples.
• Bulk pictures – request from factories, check to ensure that this corresponds with the order raised/approved sample/sealing samples.
• Consolidating the shipment of orders.
• Balance payments – receive and check shipping documents then process balance payments.
• Containers are received at our warehouse – random cartons are selected and checked.
• Breakages – count sheets received from the warehouse are checked in detail.
• Late deliveries – emails are sent to respective buyers.
• Claims – are raised with the factories.
• Prepare a critical path and send it to buyers every second week for private label hosiery.
• Prepare and update delivery schedule.
• Chase shipments so deliveries are on time.
• Claims for poor quality produced goods to be finalized with the merchandiser and sent through to the respective factory.
• Action order Amendments with Customers on behalf of the warehouse (stock customers).
• Arranging and sending BPS samples to our stock customers.
• Arrange for BPS to be sealed by chain stores for stock buy orders.
• Raising orders for stock customers who purchased on the orders to raise via excel sheet/workbooks (taking images of styles – units and prices and dates confirmed etc.)
• Packing slips from factories received (amending of packing slips  – adding inspection notes for QC Team and delivery month for each order on the packing slip) and forwarding to the DC team
• Updating picture books and creating image books via PowerPoint for new items purchased (on a weekly basis when orders are raised and stock levels change) – INC / Hosiery and stock items.
• Updating the INC production schedule for the INC underwear , sending to the factory and following up on when parcels are sent.
• Updating of the INC Pantihose production schedule following up on when parcels are sent.
• Track the parcels sent out by suppliers and advise on updates.
• Ordering of wash cares labels if required when stock items are sold to chain stores.
• Order of hanger’s stickers when needed.
• Order of price tickets via trader plus or arranging with buyers to get price tickets printed out and then arranging with our driver for them to be collected.
• Liaise with buyers and attend to queries.
• Sit in buyers’ meetings when required and send thereafter meeting notes accordingly.
• Capture all orders received and add them into the OOH schedule. Deduct units as they sold out and ensure stock cards/master stock sheets inventories match Warehouse figures
• Updating the order tracker and OOH schedule and passing on weekly to the warehouse Team.
• Issuing order copies to the DC on weekly monthly basis
• Assisting the Team in planning reprocessing and delivery of orders.
• Attending warehouse queries.
• DC Booking of the DC (6 weeks in advance)
• DC Booking for major chain store buyers only-warehouse team handles the rest of the deliveries
• Liaise with the CMT when goods do go out for refinishing (create cut sheets for goods that need to go out).
• Sending delivery updates to the customer when they request updates on their orders.
• Arrange seals from chain store buyers if they purchase stock goods so that it is sent to the DC in time for delivery.
• Working on stock control sheets for goods in DC and cargo to arrive in DC. Ensure goods are GRVd on, ensure the stock sheet is updated.
• Emailing buyers as reminders for outstanding orders, samples sent and asking if they are purchasing the samples sent through.