Cashbook Administrator

SUMMARY:
Cashbook Administrator

POSITION INFO:
Qualification

• Matric / Senior Certificate
• Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field.
• Additional accounting qualifications will be advantageous.

• Valid drivers license
• 2–3 years’ experience in a cashbook, bookkeeping, or finance administration role.
• Experience with bank reconciliations and payment processing.
• Experience working with CFC accounts, foreign currency transactions, and exchange rate reconciliations will be advantageous.
• Familiarity with South African Reserve Bank (SARB) reporting requirements will be advantageous.
• Experience with Microsoft Great Plains / Dynamics will be advantageous
• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Understanding of foreign currency transactions, exchange rates, and bank charges.
• Familiarity with SARB reporting processes relating to foreign currency transactions and CFC accounts.
• Proficiency in Microsoft Excel and accounting software.
• Good organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Strong communication and interpersonal skills.
• Integrity and confidentiality when handling financial information.

• Cashbook Management
• Capture and process all bank transactions accurately and timeously.
• Maintain cashbooks for multiple bank accounts, including local currency and CFC accounts.
• Record receipts, payments, transfers, foreign currency purchases and sales, and other banking transactions.
• Ensure all transactions are correctly allocated to the relevant ledger accounts and cost centres.
• CFC Account Administration
• Maintain and reconcile Customer Foreign Currency (CFC) accounts in accordance with company procedures and banking requirements.
• Capture foreign currency receipts and payments accurately, including exchange rates, bank charges, commissions, and related fees.
• Monitor CFC account balances and ensure foreign currency transactions are supported by appropriate documentation.
• Liaise with banks, customers, suppliers, and internal departments to resolve CFC account queries.
• Assist with SARB-related reporting requirements by ensuring foreign currency transactions are accurately captured, supported, and available for reporting purposes.
• Assist with foreign exchange documentation, including payment confirmations, receipts, and supporting schedules.
• Track and report foreign currency movements, gains, losses, and outstanding items for management review.
• Bank Reconciliations
• Perform daily, weekly, and monthly bank reconciliations for local and foreign currency bank accounts.
• Investigate and resolve discrepancies between bank statements and accounting records.
• Follow up on outstanding items, unreconciled transactions, and foreign currency variances.
• Payment Processing
• Process electronic funds transfers (EFTs) and foreign currency payments.
• Verify supporting documentation before payment processing.
• Ensure payments are made within agreed timelines and in line with approved banking mandates.
• Reporting
• Generate daily and monthly cash flow reports.
• Prepare reconciliation reports and submit them to management.
• Report on foreign currency balances, exchange rate differences, and CFC account activity.
• Assist with month-end and year-end financial reporting processes.
• Compliance and Controls
• Maintain proper financial records and supporting documentation.
• Ensure compliance with company policies, accounting procedures, banking requirements, and exchange control processes where applicable.
• Maintain familiarity with South African Reserve Bank (SARB) reporting requirements relating to CFC accounts and foreign currency transactions.
• Assist with internal and external audits by providing required documentation.
• Adhere to financial controls and risk management procedures.
• General Administration
• Maintain accurate filing systems for banking, CFC, and financial records.
• Liaise with banks and internal departments regarding queries.
• Assist the finance team with ad hoc accounting and administrative duties.