Creditors Administrator

SUMMARY:
Property Creditors Administrator

POSITION INFO:

Property / Trade Creditors Administrator

Location: Johannesburg
Employment Type: Permanent

About Africrest Properties

Africrest Properties is seeking a detail-oriented and highly organised Property / Trade Creditors Administrator to join our Finance team.

The successful candidate will be responsible for the full creditors function across our residential property portfolio, ensuring accurate invoice processing, supplier reconciliations, timely payments, and effective cashbook administration. This role is ideal for an individual who enjoys working in a fast-paced environment, has strong financial administration skills, and takes pride in maintaining accuracy and building strong supplier relationships.

Key Responsibilities

• Process supplier invoices accurately using the DOKKA online invoice capturing system.
• Verify supplier documentation to ensure compliance with company policies and SARS VAT requirements.
• Maintain supplier information and banking details on MDA.
• Reconcile supplier accounts and resolve outstanding queries promptly.
• Process supplier payments in accordance with agreed payment terms.
• Send remittance advices following payment runs.
• Monitor supplier statements and proactively resolve discrepancies.
• Manage supplier relationships and respond to supplier queries professionally.
• Perform daily bank statement imports into MDA.
• Process cashbook transactions, payments, debits, transfers, and intercompany loan allocations.
• Complete monthly cashbook reconciliations.
• Prepare monthly supplier age analysis reports and owner reports.
• Support month-end processes, financial reporting, and audit requirements.
• Maintain accurate filing and archiving of financial documentation in accordance with POPIA requirements.
• Provide administrative support to the Finance and Property Management teams where required.

Minimum Requirements

• Matric Certificate.
• Minimum 2 years'' experience in Trade Creditors or Accounts Payable.
• Previous experience within the property management industry will be advantageous.
• Experience working on MDA or similar property management software will be advantageous.
• Experience with electronic invoice management systems such as DOKKA will be advantageous.
• Good understanding of VAT and supplier compliance requirements.
• Proficiency in Microsoft Office, particularly Excel.

Skills and Competencies

• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Good analytical and reconciliation abilities.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Customer-focused with a professional approach to supplier management.
• High level of integrity and confidentiality.
• Ability to work independently and as part of a collaborative team.
• Strong problem-solving skills.
• Financial and numerical aptitude.

Why Join Africrest Properties?

• Be part of a growing residential property management company.
• Opportunity to contribute to a dynamic and collaborative Finance team.
• Gain exposure to a diverse residential property portfolio.
• Permanent position based in Johannesburg.

Interested candidates are invited to submit their CV, supporting documents, together with their salary expectations.

Only shortlisted applicants will be contacted.