Assistant Bursar

SUMMARY:

Our client in the education sector has an Assistant Bursar post available. 

The candidate must be able to work under pressure and possess proven qualities such as empathy, organisational skills, teamwork skills and excellent communication skills.

The aim of the job: 

To provide assistance and support to school bursar in all aspects of the financial management of school accounts and finances.  

POSITION INFO:

CORE DUTIES AND RESPONSIBILITIES OF THE JOB:
 
The duties and responsibilities of the job are individual and varied, depending on the approaches and needs of the school, and include, but are not limited to, the following:


School fees

• Handle daily communications with parents regarding school fees, including telephonic and email correspondence
• Responsible for communications regarding school fees and ITC checks for new parents and/or exemption applications
• Invoicing of school fees, subsidy runs, debit order runs and sending of statements monthly
• Administration of school fee collection, including handover to debt collectors of defaulting parents / guardians on bi-annual basis
• Ensuring communication and administration with regards to debt collectors and collecting
• Distribution and collection of exemption application forms
• Assessment of exemption applications
• Maintenance of accurate records
• Loading debit orders for new students
• Monthly maintenance of debit orders and altering amounts annually

• Handling petty cash where necessary
• Receipting, counting and banking of all cash on school premises (from sports events, fundraising events and any other school functions)
• Receipting of payments – both cash/card payments received in office and via EFT on a daily basis
• Receipting and signing off on all money received by staff on daily basis
• Ensuring all school tours and adventure camps are paid for timeously. Including contacting parents and ensuring appropriate sponsorships are offered
• Banking of all cash
• bank statement and General Ledger reconciliations
• Allocate and capture debtors' payments
• Ensuring debtors reports for finance committee meetings are submitted

• Providing general administrative support to Bursar as required
• Vehicle licence renewals
• Loading of collections on Karri
• Ordering of refreshments for events when necessary
• Procurement assistance
• Keeping records and assisting with Fundraising activities
• Ensuring compliance to Finance Policy
• Any Ad hoc duties as and when required 

• Bachelor's degree or diploma in finance, accounting, or a related field
• Minimum of 3-5 years' experience in a school environment
• Knowledge of financial management principles
• Proficiency in Edupac software
• Credit control experience
• Administration and cash-handling experience
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Attention to detail 
• Self-starter