Training Coordinator

Recruiter:

O'Brien Recruitment

Job Ref:

CPT000074/SM

Date posted:

Thursday, October 8, 2026

Location:

Cape Town, South Africa

Salary:

Monthly

SUMMARY:

Training Coordinator

Permanent
CPT - Northern Suburbs
Mid Career (4 - 6 yrs exp)

POSITION INFO:

Job Overview

Position: Training Coordinator
Reporting to: Training Manager
Location: CPT - Northern Suburbs
Region: Western Cape
Seniority Level: Mid Career (4 - 6 yrs exp)
Type: Permanent

Job Description

Duties and Responsibilities:

Coordinate and oversee day-to-day training activities.
Develop and maintain training plans based on operational, regulatory, and organisational needs.
Execute full training logistics, including:
o Scheduling internal and external training
o Arranging venues and resources
o Preparing training materials and printing
o Processing training registers and certificates
o Managing filing and documentation
Communicate schedules, changes, and requirements to operations and training teams.
Maintain training accreditations in line with local regulatory requirements.
Ensure audit readiness for all training-related processes.
Support skills development reporting, including:
o ATR (Annual Training Report)
o WSP (Workplace Skills Plan)
o BBBEE training compliance
Maintain high-quality training records on:
o SharePoint
o LMS
o Offline databases
o Hardcopy files
Ensure all training meets the highest standards in line with the Learning & Development policy.
Support monitoring of training delivery quality, trainer performance, and team metrics.
Assist in designing and updating local training courses to meet organisational and regulatory standards.
Help ensure operational teams remain compliant with training validity requirements.
Create and process purchase orders for internal and external training providers.
Liaise with Finance to ensure accurate invoice tracking, reconciliation, and payment follow-up.
Support creditor management, including confirming training service delivery before payment.
Assist with debtors where applicable (e.g., cross-charging stations or departments).
Maintain accurate financial records for training-related expenses for month-end reporting.
Complete monthly training administration tasks (attendance tracking, compliance summaries, cost reporting).
Prepare month-end reports for the Training Manager or L&D leadership.
Participate in and support ad-hoc projects and assignments as delegated.
Ensure timely completion of all deliverables with high accuracy.
Actively engage with OA Operations, Training Instructors, HR, Finance, and other key stakeholders.
Provide clear and proactive communication regarding training schedules, compliance gaps, and requirements.
Support and guide junior training staff where necessary.

Key Competencies:

Excellent organisational skills
Attention to detail
Ability to manage multiple training and development activities simultaneously
Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
Strong administrative and record-keeping skills
Ability to manage and maintain digital and physical training files (SharePoint, LMS, etc.)
Basic financial understanding (POs, reconciliations, tracking invoices)
Strong work ethic and high attention to detail
Ability to work under pressure and take initiative
Flexible, adaptable, and solutions-oriented
Strong organisational and multitasking ability
Collaborative and supportive team player
Good communication and interpersonal skills
Capability to handle sensitive and confidential information professionally
Highly organised with excellent record-keeping discipline
Ability to maintain compliance across multiple training streams
Strong communication and stakeholder engagement
Confident in managing training logistics end-to-end
Comfortable with financial tracking and administrative tasks
Proactive, reliable, and committed to continuous improvement

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Training Coordinator

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Job Overview

Job Description

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