Technical Project Administrator

SUMMARY:
Technical Project Administrator

POSITION INFO:

Key Roles and Responsibilities

1. Project Administration

• Maintain and organize project documentation and records.
• Prepare meeting minutes, project reports, and action logs.
• Track project deliverables, timelines, and dependencies.
• Coordinate project meetings and follow up on action items.
• Support the preparation of technical proposals and tender documentation.
• Ensure compliance with company procedures and documentation standards.

2. Technical Coordination

• Support technical teams with documentation, reporting, and presentations.
• Compile technical reports and system documentation.
• Coordinate submission and review of technical deliverables.
• Maintain project registers, logs, and databases.
• Liaise with engineers and technical specialists to monitor project progress.

3. Schedule and Progress Monitoring

• Maintain project schedules, trackers, and dashboards.
• Monitor project milestones and deadlines.
• Follow up on outstanding technical tasks.
• Assist with resource planning and coordination.
• Produce regular project status and progress reports.

4. Financial and Budget Support

• Track project budgets, costs, and resource utilization.
• Support invoice preparation and processing.
• Monitor project expenditure against budgets.
• Maintain financial records and reporting.
• Coordinate billing and payment activities with finance teams.

5. Document Control and Quality Assurance

• Manage document control and version control processes.
• Ensure documents are reviewed, approved, and properly stored.
• Control document distribution and transmittals.
• Ensure compliance with quality standards and project requirements.

6. Stakeholder Coordination

• Coordinate communication between project managers, technical teams, clients, vendors, and service providers.
• Track requests, issues, and technical queries.
• Support communication across multiple project workstreams.

7. Continuous Improvement

• Identify opportunities to improve project processes.
• Develop templates, tools, and best practices.
• Support implementation of digital tools, reporting systems, and automation initiatives.

Education and Experience

Education

• Diploma or Degree in:
  • Information Technology
  • Engineering