Junior Payroll Administrator (half day) - Pretoria

SUMMARY:
The purpose of this junior, half-day position is to take ownership of the day-to-day administrative side of time and attendance.

POSITION INFO:

Junior Payroll Administrator (half-day) - Pretoria (On-site/Office-based) - Open / Market-related (Negotiable based on experience) 

An opportunity to focus purely on the administrative tracking of hours, clockings, and site data while working closely with the HR and Payroll Manager.

About Our Client

The company is a next-generation construction partner with a workforce spanning multiple multi-million Rand sites. The organization operates with an ethos of personal, quick, and professional service, and looks for individuals who share a drive to challenge the status quo.

The Role: Junior Payroll Administrator (half day)

The purpose of this junior, half-day position is to take ownership of the day-to-day administrative side of time and attendance. The main focus areas are tracking hours, clockings, and site data to ensure that all time and attendance records are completely accurate and verified before submission for payroll processing. This position involves managing data for diverse project sites but does not involve actual payroll processing or generating payslips.

Key Responsibilities

• Manage prior experience in high-volume time and attendance tracking or junior payroll administration to oversee and pull daily and weekly data from site biometric systems.

• Oversee and pull daily and weekly time and attendance data from site biometric systems for diverse project sites, monitoring clockings and managing comprehensive records.

• Collect, compile, and process overtime timesheets manually from various construction sites to ensure completeness before submission.

• Maintain system data integrity by working closely with the ERS Biometrics system to ensure accurate clocking records and troubleshoot minor integration issues.

• Resolve queries as the first point of contact for site managers and employees regarding clocking discrepancies, leave queries, and hours worked.

• Generate time and attendance records and summaries for management review to assist with project costing, budget tracking, and payroll preparation.

About You

• Required: Prior experience in high-volume time and attendance tracking or junior payroll administration.

• Required: Grade 12 / Matric certificate.

• Required: Afrikaans as a home language.

• Required: Strong Excel skills to handle, compile, and reconcile large data sets from various construction sites.

• Required: Meticulous, highly organized, exceptional attention to detail, resilient, able to work under tight deadlines, and excellent communication skills.

• Nice-to-have: A tertiary qualification in Finance, Human Resources, or Payroll Administration.

• Nice-to-have: Previous experience working within the construction, engineering, or civil sectors.

• Nice-to-have: Prior experience with ERS Biometric time and attendance systems, or a strong technical aptitude for systems and a proven willingness to learn.

• Nice-to-have: Familiarity with standard South African payroll or time and attendance software such as Sage 300 People, VIP Premier, or Pastel Payroll.