Team Administrator

 

Recruiter:

Data Centrix

Job Ref:

JHB005762/Kono

Date posted:

Thursday, January 27, 2022

Location:

Durban, South Africa


SUMMARY:
Our client is recruiting for a Team Administrator. This is a long term contract position. Position based in Durban, KwaZulu Natal, remotely as well.

JOB DESCRIPTION:

Key Functions:
 
  • Maintain and manage the diary of the Hub Manager and Specialists, scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
  • Attend to general queries made to the Hub and answer and screens incoming calls.
  • Responsible for document flow in and out of the Hub.
  • Develop and maintain advanced record keeping (manual / electronic) and filling systems for the Hub.
  • Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
  • Compilation of confidential correspondence and general documentation.
  • Undertakes all administrative duties (i.e. filing, photocopying and minute taking).
  • Responsible for arranging of local and international travelling arrangements and the processing of claims.
  • Responsible for leave administration on behalf of the Hub officials (if applicable).
  • Undertake procurement administration for the Hub.
  • Assist in the coordination/preparation and alignment of performance scorecard/s, track and monitor implementation thereof.
  • Undertake project/programme management initiatives as directed by the relevant business heads and specialists.
  • Coordinate the preparation of the Hub budgets and monitors spend thereof together with the relevant financial controller.
  • Prepare and present reports concerning activities, expenses, budgets and other items affecting the unit.
  • Co-ordination and preparation of reports and submissions for the Hub.
  • Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.
  • Coordinate Hub audits and review and monitoring activities.
  • Coordinate and assist in the preparation of submissions to Board, Business Review, Management Committees, Ad hoc Resolutions from specific committees (secretariat).
  • Any administration duties as assigned.
 
Key Measures:
 
  • Management of diaries and schedules.
  • Management of office administration (budget, procurement, presentations, etc.).
  • Efficient and accountable document flow.
  • Accurate record keeping.
  • Excellent arrangement of local and international trips.
 
Qualifications and experience:
Minimum Requirements
  • An administration/ secretarial diploma or an equivalent qualification is a requirement.
  • A minimum of 5 years administration and/or secretarial working experience.
  • Demonstrated project administration experience.
  • Demonstrated experience in working in a multi-disciplinary team.
  • Experience of coordinating project health checks and preparing project folder of audits.
  • Proficient with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
  • A minimum typing speed of 55 wpm to 60 wpm are required.
  • Considerable knowledge of standard administration practices and procedures is a necessity for this position;
  • Excellent knowledge of protocol and etiquette;
  • An understanding of organizational processes and group dynamics
 
Desirable Requirements
  • Project Management Qualification
 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

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