Branch Administrator

SUMMARY:
Pinetown - Join a leading industrial solutions provider as a Branch Administrator and take charge of managing staff, administration, and branch operations.

POSITION INFO:
Our client, part of a respected multinational group, delivers high-quality products and services while maintaining strict operational, safety, and compliance standards across all branches.

The Branch Administrator will manage the branch’s administrative functions, staff workflow, and compliance requirements. This role ensures operational efficiency while supporting management in financial, HR, and facilities-related responsibilities. The ideal candidate will maintain high standards in safety, documentation, and customer support.

Key Responsibilities:

• Oversee and manage branch administration staff and workflow.
• Monitor staff attendance, timekeeping, and leave forms.
• Liaise with the Branch Manager regarding monthly salary input data and communicate with Head Office.
• Maintain records of casual workers and manage wage payments.
• Assist management with staff leave planning and scheduling.
• Ensure a disciplined and efficient working environment.
• Maintain a safe and compliant branch in line with legal regulations and company standards.
• Ensure compliance with ISO and group standards, including audits.
• Maintain monthly Safety Officer checklists and attend to Non-Conformance reports and IODs.
• Update branch objectives and report progress to Head Office.
• Reconcile daily sales, petty cash, and banking activities.
• Authorize and process credit notes promptly.
• Control branch purchasing and materials issued by management.
• Oversee reception, switchboard, and customer service operations.
• Manage fleet, equipment records, insurance claims, and administrative IT systems.

• Strong organizational and time-management skills
• Attention to detail and accuracy in reporting
• Ability to manage and motivate a team
• High level of professionalism and confidentiality
• Problem-solving and decision-making capabilities

• Matric / Grade 12; relevant administrative or HR qualification advantageous
• Minimum 3–5 years’ experience in administration or branch management
• Strong understanding of HR, payroll, and compliance procedures
• Proficiency in MS Office and understanding of accounting/financial systems
• Knowledge of ISO standards and workplace safety compliance