TENDER ADMINISTRATOR

SUMMARY:
TENDER ADMINISTRATOR

POSITION INFO:

Job Title: Tender Administrator
Industry: Facilities Management
Location: Sandton, Gauteng
Contract Type: Permanent, full time, onsite

Duties:
Tender Coordination & Submission
·        Source, download, and register new tenders from online portals.
·        Review tender documents to identify requirements, deadlines, and
submission formats.
·        Maintain a tender tracker for progress and submission status
·        Prepare submission packs (digital or hard‑copy).
·        Upload documents to portals and confirm successful submission.
·        Coordinate delivery of physical submissions.

Document Preparation
·        Prepare administrative sections of tenders including profiles, compliance
documents, and policies.
·        Assist with methods statements, workplans, and staffing schedules.
·        Ensure professional formatting and presentation.

Information Gathering & Coordination
·        Collect data from operations, HR, finance, and SHEQ teams.
·        Follow up to ensure timely completion of tender sections.

Compliance & Quality Assurance
·        Ensure accuracy, completeness, and alignment with requirements.
·        Upload documents to portals and confirm successful submission.
·        Coordinate delivery of physical submissions.

Submission Management
·        Assist with compiling tender documents and checklists
·        Support formatting and submission of tender proposals
·        Track deadlines and coordinate with relevant departments for inputs
·        Maintain a tender register and archive submitted documents
·        Track outcomes and maintain a register of wins/losses
·        Request debriefs from clients

Education & Experience:
·        Diploma or Degree in Administration, Business, Supply Chain or related
field
·        2-3 years tender administration experience (Facilities Management
preferred)
·        Knowledge of procurement processes