Support Desk Manager

SUMMARY:

What will you do?

• Ensure that team knows the software, services and processes through ongoing training sessions and supported documentation.
• Co-ordinate information sharing sessions with colleagues and partners

• Ensure that the Support Desk is prepared and informed to render release support to clients during and after roll-out

• Take responsibility for clearly defined SLA’s and working relations between Support Desk Support and its partners (i.e.: the company, Advice Tools). Yearly review this
• Take responsibility for regular communication with partners (i.e.: Distribution Support colleagues, the company etc.) to discuss problems, raise issues and look for better ways to work together to deliver the strategy to clients
• Liaise with partners for process changes and implement accordingly

• Ensure that all Support Desk consultants are suitably skilled, qualified and knowledgeable to undertake the duties productively and effectively
• Coach and develop the Support Desk consultants as and when necessary
• Undertake timeous recruitment and selection to ensure that vacancies are filled quickly with the correct profiled person

• Ensure that Support Desk phone lines are effectively ‘manned’ at all times to take incoming calls. Manage resources in terms of effective productivity in this regard (i.e.: shift list/schedule, log out time, unavailable time, etc)
• Use voice recordings for quality control and to address client complaints. Coach and develop consultants appropriately
• Undertake daily statistical reporting on calls (logged, closed, dropped calls, duration etc) to staff. This is taken from BMC Helix and QlikView.
• Undertake monthly Support Desk performance and metrics stats for Goals purpose.

• Management Diploma or suitable equivalent qualification
• Information Technology Qualification (degree or diploma) will be strongly recommendable; and/or any secondary qualifications with emphasis on technical related courses such as MCSE, A+, N+, ITILL
• Minimum of 3-5 years’ experience within software deployment and support environment
• Experience in life assurance or broader financial services industry an advantage

• Call Centre/Support Desk systems/software program technology
• MS packages (i.e. Email, Teams, Word, Excel, PowerPoint)
• Windows and operating systems
• Configuration of software and programs

• Legislation impacting on the Financial Services environment (FAIS, FICA, Commission Regulations etc.)
• Basic Product knowledge
• Knowledge of Personnel Policy
• Expense management and budgets
• Management and co-ordination of manpower resources

• Customer Service
• Team Success
• Planning and Organising
• Work Standards
• Decision Making
• Building and maintaining relationships
• Communication
• Coaching
• Continuous Learning

• Able to motivate and coach staff
• Relationship building
• Structured and good planning skills/co-ordination skills

POSITION INFO:

What will you do?

• Ensure that team knows the software, services and processes through ongoing training sessions and supported documentation.
• Co-ordinate information sharing sessions with colleagues and partners

• Ensure that the Support Desk is prepared and informed to render release support to clients during and after roll-out

• Take responsibility for clearly defined SLA’s and working relations between Support Desk Support and its partners (i.e.: the company, Advice Tools). Yearly review this
• Take responsibility for regular communication with partners (i.e.: Distribution Support colleagues, the company etc.) to discuss problems, raise issues and look for better ways to work together to deliver the strategy to clients
• Liaise with partners for process changes and implement accordingly

• Ensure that all Support Desk consultants are suitably skilled, qualified and knowledgeable to undertake the duties productively and effectively
• Coach and develop the Support Desk consultants as and when necessary
• Undertake timeous recruitment and selection to ensure that vacancies are filled quickly with the correct profiled person

• Ensure that Support Desk phone lines are effectively ‘manned’ at all times to take incoming calls. Manage resources in terms of effective productivity in this regard (i.e.: shift list/schedule, log out time, unavailable time, etc)
• Use voice recordings for quality control and to address client complaints. Coach and develop consultants appropriately
• Undertake daily statistical reporting on calls (logged, closed, dropped calls, duration etc) to staff. This is taken from BMC Helix and QlikView.
• Undertake monthly Support Desk performance and metrics stats for Goals purpose.

• Management Diploma or suitable equivalent qualification
• Information Technology Qualification (degree or diploma) will be strongly recommendable; and/or any secondary qualifications with emphasis on technical related courses such as MCSE, A+, N+, ITILL
• Minimum of 3-5 years’ experience within software deployment and support environment
• Experience in life assurance or broader financial services industry an advantage

• Call Centre/Support Desk systems/software program technology
• MS packages (i.e. Email, Teams, Word, Excel, PowerPoint)
• Windows and operating systems
• Configuration of software and programs

• Legislation impacting on the Financial Services environment (FAIS, FICA, Commission Regulations etc.)
• Basic Product knowledge
• Knowledge of Personnel Policy
• Expense management and budgets
• Management and co-ordination of manpower resources

• Customer Service
• Team Success
• Planning and Organising
• Work Standards
• Decision Making
• Building and maintaining relationships
• Communication
• Coaching
• Continuous Learning

• Able to motivate and coach staff
• Relationship building
• Structured and good planning skills/co-ordination skills