Sourcing Specialist

SUMMARY:
Our client that is based in Johannesburg North in the Media, Advertising, PR and Publishing sector is looking for a Sourcing Specialist to join their team.

POSITION INFO:
Purpose of the job: 

The candidate will be responsible for executing strategic sourcing initiatives and projects on behalf of the client, with the objective of delivering measurable cost and efficiency benefits.

Key Responsibilities include but not limited to the following:

Operational Plan:

• Gathering of specific information.
• Facilitate and lead the briefing sessions and bid evaluations committee.
• Facilitating supplier selection.
• Drive the usage of contracts throughout the company and report on sourcing/procurement benefits.

• Negotiating with suppliers.
• Tracking savings and reporting on them.
• Analyse supplier/commodity cost drivers and construct total cost models, which can be used to secure good deals and manage the cost on an ongoing basis with the help of a Commodity/ Category Manager.

• Compliance with all relevant standards and demonstrate a high level of probity.
• Ensure the sourcing processes are in line with PPPFA directives and other specific legislation.
• Ensuring that confidentiality & non-disclosure and declaration forms are completed and signed by relevant committee members.

• Have the ability and experience to facilitate the Bid Specification Committees and facilitates Bid Evaluation Committees on different projects.
• Forming and leading cross functional teams for different projects and business units.

• Preparing tender/Requests for Proposal (RFP) documents and Request for Quotations (RFQ’s).
• Compiling the bid evaluation documentations.
• Providing declaration forms, terms of references for bid evaluation committees and confidentiality and non-disclosure agreement forms.
• Preparing bid advertisement for different projects and send to the tender office for publication.
• Preparing award documentation for approval as per DAF.

• Manage stakeholders.
• Manage supplier relations.
• Monitor and maintain relationship with suppliers and project managers.
• Oversee the administration of company-established contracts and maintain strong relationships with key internal stakeholders as well as external suppliers.

• National Diploma or Degree in Supply Chain or equivalent qualification (NQF6/7).
• 6 years' experience in Supply Chain / Procurement of which 3 years should be as Senior Buyer or a Sourcing Specialist procuring goods and services within commercial/ corporate real estate.
• Proven ability to source both in the local and international markets.
• Experience in overall procurement and BEE will be an advantage.
• Broad knowledge of broadcast commodities, commercial/ corporate real estate, logistics commodities & CIDB or similar along with an understanding of their complexities, cost drivers and factors that could influence their pricing.
• Ability to develop and present relevant documentation (e.g. RFPs, RFQs, formal contracts).
• Be computer literate in Microsoft Projects and the Office Suite, including possessing advanced Excel and SAP Knowledge.
• Proven record in delivering sustainable procurement total benefits e.g. total cost reductions.
• Experience in formal project management.
• Possess excellent negotiating skills, obtained from strategic or complex negotiations.
• Proven ability in developing a detailed understanding of complex technical materials or services.
• High numeric skills with the ability to build complex models.
• Analytical and problem-solving skills.
• Good communication skills.
• Extensive negotiating skills.
• Good time management skills.
• Good customer relations skills.
• Facilitating of solutions development and initiatives.
• Ability to manage changing operational needs.