Tender Administrator

SUMMARY:
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POSITION INFO:

Reporting Line: Tender Manager

Main Job Purpose:
Submitting accurate tenders, including sourcing, reviewing, responding, and monitoring bids. Create and complete bids/estimations/quotations based on customer specification or customer requirements/budget to achieve both market competitiveness and high margin. Ensure end-to-end successful and fully compliant delivery of tenders.

Minimum Desired Qualifications:

• National Senior Certificate (Grade 12)
• Supply Chain diploma or related tertiary education

Minimum Desired Experience:

• 3 years’ experience in a bid / tender environment
• Pricing skills
• Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE

Minimum Desired Competencies:

• Basic understanding of networking principles and troubleshooting
• Knowledge of Microsoft Office Suite and common business applications
• Good communication and interpersonal skills
• Attention to detail
• Customer-focused attitude with a commitment to delivering high-quality service

Responsibilities and Accountability:

• Take Minutes of the Tender Committee
• Establish and adhere to proper document management for minutes, tender documents and related documents
• Source, compile, submit and follow up of all possible tenders
• Perform daily online research using all resources available to find relevant tenders
• Compile tender documentation, which includes all relevant documentation requested
• Liaise with all Partners and Support Services to ensure relevant information is up to date
• Assist with write ups about the firm and its services as and when requested
• Set up meetings with relevant Partners and companies once tenders have been awarded
• Ensure credibility and accuracy of all tender proposals and quotations submitted
• Track and monitor proposals
• Interpret client queries and respond professionally
• Analyse tender requests and identify specific requirements
• Distribute requirements to tender committee
• Co-ordinate tender development activities
• Compile final tender development activities
• Develop an understanding of the specialist ICT Sector – writing styles, language usage, et
• Write engaging opening sections to tenders, delivering the skills and benefits
• Ensure that all other Tender content is of a similar style, grammar and language, etc. throughout
• Manage timeous review, signature and delivery of tenders
• Manage database of tender awarded
• Monitor and ensure that the tender and legal requirements impacting the tender process are maintained
• Ensure proactive interaction with clients following a tender award
• Monitor the financial impact of tender awards
• Track contract deadlines and renewal dates