Senior Property Creditors Clerk

SUMMARY:
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POSITION INFO:

Job Title: Senior Creditors Clerk Job Purpose

The Senior Creditors Clerk is responsible for overseeing the creditors function and providing reporting and financial support to management within the finance department.

The role ensures accurate expense processing, reconciliations, financial reporting, compliance with financial procedures, and effective liaison with internal departments and external suppliers. The incumbent also provides guidance and oversight to creditors clerks while maintaining high levels of accuracy and financial control.

Key Responsibilities 1. Creditors Oversight & Processing

• Review expense capturing reports prepared by creditors clerks.

• Capture expenses when required.

• Review creditors reconciliations for accuracy.

• Review supplier age analysis reports.

• Review receipting schedules.

• Review bank reconciliations.

• Prepare accruals for management review.

• Review inter-company loan accounts.

2. Utilities & Council Accounts

• Prepare and reconcile utility bill schedules.

• Liaise with municipal authorities regarding council accounts and queries.

3. Financial Reporting & Analysis

• Conduct expense versus recoveries analysis.

• Assist with financial reporting support to management.

• Assist with audit queries and provide supporting documentation.

• Maintain and update B-BBEE procurement schedules.

4. Stakeholder Liaison

• Liaise with operations, procurement, and suppliers.

• Address supplier queries and resolve discrepancies.

• Collaborate with internal departments to ensure accurate financial information.

5. General Responsibilities

• Support management with additional financial and administrative duties as required.

• Ensure compliance with financial policies and procedures.

• Maintain accurate documentation and records.

Qualifications

• Accounting Degree (required).

Experience

• 2–3 years’ experience in a similar creditors or finance role.

• Property industry experience advantageous.

• Experience working with MDA Property Manager system advantageous.

Knowledge Requirements

• Accounts payable processes and procedures.

• Reconciliation processes (creditors, bank, utilities).

• Financial reporting and analysis.

• Audit preparation requirements.

• Understanding of procurement processes and B-BBEE reporting (advantageous).

Skills & Competencies

• Strong Excel proficiency.

• Analytical and numerical ability.

• Strong organisational and planning skills.

• Excellent attention to detail.

• Problem-solving ability.

• Effective written and verbal communication skills.

• Interpersonal skills for supplier and internal liaison.

• Ability to work under pressure.

• Strong time management and multi-tasking capability.

• High level of accuracy and accountability.

Behavioural Competencies

• Detail-oriented and methodical.

• Deadline-driven and reliable.

• Ability to prioritise and manage multiple tasks.

• Professional and ethical conduct.

• Collaborative team player.

• Proactive in resolving discrepancies.

• Maintains confidentiality of financial information.

Work Context

• Office-based finance role.

• Standard working hours (08:00 – 17:00).

• Reporting within the Finance Department.

• Involves oversight of creditors processes but not direct budget ownership.