Operations Secretary / Administrator

SUMMARY:
Have you excelled in Mathematics in Matric and to date have gained experience in an all round secretarial position managing the operations administration in all areas of a business reporting to senior management?

We require an individual who is very good with mathematics and managing spreadsheets in excel. This role is based in Epping.   
The overall purpose will be to ensure the company’s business operations, governance, and strategic initiatives are all successfully managed.

POSITION INFO:
REQUIREMENTS

• Matric, Degree highly advantageous
• 5+ years’ experience in operations, business management, or executive support as an EA or PA
• Strong business acumen and operational experience
• Experience working closely with senior leadership or directors
• Highly organised with excellent communication and top English writing skills
• Strategic thinker, hands-on approach with ability to multi-task well
• Professional, discreet confident decision-maker
• Solutions orientated

• Act as a trusted partner to the Director on operational and strategic matters
• Prepare executive reports, presentations, and business insights
• Initiate and identify areas for improvement
• Manage projects and initiatives
• Manage property leases, renewals, queries etc.
• Monitor insurance requirements and yearly updates
• Oversee marketing opportunities and social media
• Implement and improve operational processes and systems
• Manage cross-functional projects and business improvements
• Assist with compliance, governance
• Coordinate board meetings, agendas, and board packs
• Maintain corporate records and legal documentation
• Liaise with external stakeholders (auditors, legal advisors, consultants)
• Foster a culture of accountability and efficiency
• Manage spreadsheet assisting with forecasting, and cost management
• Review operational expenses and identify cost-saving opportunities
• Work closely with finance and operational teams