Sales Order Processing / Finance Assistant

SUMMARY:
Do you have a sharp eye for detail and a solid background in finance, with experience managing large volumes of sales orders?

Our client in the Southern Suburbs is looking for a driven and hands-on individual who thrives in a busy environment and takes pride in producing accurate, high-quality work.

This role combines sales order processing with financial administration where you will be responsible for ensuring orders are handled efficiently, invoices are processed correctly, and financial records remain accurate and up to date.

POSITION INFO:
REQUIREMENTS

• A minimum of 2-3 years’ experience in a similar role
• Relevant finance or accounting qualification/ certification would be advantageous
• Understanding of accounting principles
• Proven hands-on experience processing high volume sales orders
• Intermediate level skills in Microsoft 365
• Quantifiable experience with ERP systems and recognised accounting systems
• Previous debtors processing experience is desirable
• Good numerical skills
• Good written and spoken skills in English
• High degree of confidentiality and professionalism

• Obtain Customer Purchase Order from ERP for Sales Order processing
• Allocate supplier to CPO
• Obtain updated CPO where variances exist to SO
• Allocate the correct FEC rates
• Process Sales Orders
• Process SO to Order Confirmation
• Invoice all customer deliveries
• Review credit limits and control breaches
• Complete credit reference checks and bank code reports on all new credit applications
• Daily processing of receipts and control of overdue accounts
• Attend to all queries regarding outstanding invoices
• Reconcile the manual deliveries and invoice
• Verify the FEC rates before invoicing
• Complete the monthly statement run; and verification of all invoices to statement and submit to customers
• Supply copies of invoices & proof of delivery when required
• Preparation of pack for legal hand over of long overdue accounts with guidance of FM/FD
• Update account receivable records
• Process current accounts
• Assist with statutory returns & audits
• Monthly reconciliations of all accounts to subledgers, clearing of control accounts, process month-end journals
• Assist with the processing of monthly EMP201 & VAT201
• Filing of financial documentation and correspondence
• Identify efficiencies and cost savings in work processes
• Actively participate in business improvement initiatives and projects