Sales Administrator / Sales Office Secretary

SUMMARY:
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POSITION INFO:

Job Overview

An opportunity exists for a highly organised and motivated Sales Administrator / Secretary to join a busy sales support team. The successful candidate will initially support two experienced Sales Secretaries, with the intention of growing into a senior Sales Office Administrator role over time.

This position is ideal for someone seeking long-term career growth within sales administration and office management, with succession planning into a senior leadership support function over the next 5–15 years.

Key Responsibilities

The role will evolve over time, but will include (and is not limited to):

• Providing comprehensive administrative support to the sales team and Sales Engineers
• Taking minutes during meetings and distributing accurate records
• Preparing quotations and supporting tender submission processes
• Processing invoices and related documentation
• Coordinating transport and shipping logistics
• Managing diaries, schedules, and appointments
• Handling client and internal queries efficiently and professionally
• Ordering parts, stock, and managing procurement-related administration
• Tracking production timelines and delivery deadlines
• Assisting with problem-solving around delays, logistics issues, and exceptions
• Supporting overall sales office operations and workflow efficiency

Minimum Requirements

• Tertiary qualification in Business Administration, Sales, Project Management, Logistics, or related field (from a recognised institution)
• Minimum of 5 years’ experience in a sales support / office administration environment
• Strong Microsoft Office skills (advanced Excel and Word essential)
• Advanced proficiency in Microsoft Project (non-negotiable)
• Experience in creating and maintaining production bar charts / project schedules
• Solid understanding of sales administration processes (quotations, invoicing, tenders, logistics coordination, etc.)
• Strong communication skills in English; Afrikaans advantageous
• Excellent attention to detail and strong organisational ability
• Ability to work under pressure and manage multiple priorities
• Commitment to long-term career development within the organisation

Ideal Attributes

• Proactive and solution-oriented approach
• High level of reliability and professionalism
• Strong planning and coordination abilities
• Comfortable working in a structured but evolving environment
• Team player with willingness to learn and grow into a senior role

Growth Opportunity

This role is part of a long-term succession plan, offering the right candidate the opportunity to develop into a senior Sales Office Administrator position with increased responsibility and leadership over time.