Receptionist / Legal Administrator | Johannesburg | Permanent

SUMMARY:
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POSITION INFO:

Receptionist / Legal Administrator | Johannesburg | Permanent

A professional front-of-house opportunity for an organised administrator who takes pride in creating a welcoming client experience while keeping the detail behind the scenes under control. This role combines reception, legal administration, executive support and office coordination within a professional consulting and legal environment.

The Receptionist / Legal Administrator will be responsible for maintaining a professional reception function while providing broad administrative support to executives, consultants and the wider business. The role requires excellent organisation, discretion and attention to detail, with responsibility for calendars, meetings, travel arrangements, filing, document management, events and general office administration.

The successful candidate will also support litigation-related administration, training coordination, recruitment administration, verification checks and supplier engagement. This is a varied role suited to someone who is comfortable managing competing priorities, communicating confidently with clients and suppliers, and taking ownership of administrative tasks from start to finish.

The client is a professional services organisation providing specialist advisory and consulting services to corporate clients. The business operates in a professional, relationship-driven environment where attention to detail, responsiveness, confidentiality and high standards of client service are valued.

What You'll Do

• Manage calendars, appointments, meetings and events

• Welcome clients and visitors professionally and provide refreshments where appropriate

• Maintain accurate digital and physical filing systems

• Capture and organise files on the relevant cloud or server folders

• Maintain physical document storage and filing systems

• Archive company documentation and files on a quarterly basis

• Coordinate flights, accommodation and car rental for employees and executives

• Assist with planning and coordinating social events and year-end functions

• Support executives with personal administration and scheduling requirements

• Process and organise receipts, invoices and purchase documentation

• Coordinate appointments and routine administrative arrangements on behalf of executives

• Prepare and send birthday cards or messages to clients

• Assist with recruitment administration, including scheduling interviews and liaising with recruitment agencies

• Assist with verification and background checks

• Obtain and compare supplier quotations

• Provide general administrative support to management and consultants

• Obtain comparative quotations for transcription and handwriting expert services relating to litigation matters

• Print and prepare CTL Management Forum and litigation-related documentation

• Coordinate EE and IR training schedules

• Prepare and submit certificates of completion for relevant training sessions

• Liaise with the Body Corporate and third-party suppliers regarding maintenance and repairs

• Monitor discretionary grant opportunities and communicate relevant opportunities to clients

• Assist with obtaining and maintaining CTL Management Forum membership certificates and related client compliance documentation

What You Bring

• Previous experience in reception, legal administration, office administration or a similar professional services environment

• Strong organisational and administrative skills

• Excellent verbal and written communication

• Professional and confident client-facing manner

• Strong attention to detail and accuracy

• Ability to manage confidential and sensitive information with discretion

• Strong diary, scheduling and coordination capability

• Proficiency in standard office and document management systems

• Ability to maintain both digital and physical filing systems

• Strong follow-through and ability to manage multiple priorities

• Comfortable communicating with executives, clients, suppliers and external service providers

• Ability to work independently while supporting a broader team

• A proactive and practical approach to problem-solving

• Professional presentation and a service-oriented mindset

• Experience within a legal, consulting or professional services environment would be advantageous

What Success Looks Like

• Reception and client interactions consistently reflect a professional and welcoming standard

• Calendars, meetings, travel and appointments are coordinated accurately and efficiently

• Documents and files are correctly maintained, securely stored and archived on schedule

• Executives and consultants receive responsive, reliable administrative support

• Recruitment, training and verification administration is completed accurately and on time

• Litigation-related documentation and supplier requirements are handled efficiently

• Office, maintenance and supplier matters are followed through to resolution

• Compliance-related documentation and memberships are kept current

• Administrative requests are handled with discretion, urgency and attention to detail

• The office operates in an organised, professional and well-supported manner