Receptionist / Administrator

SUMMARY:
Receptionist / Administrator
Our boutique Group of Companies specialising in Recruitment, Organisational Development, and Medico-Legal services are currently recruiting for a Receptionist / Administrator that will be responsible for managing front desk operations, providing administrative support, and ensuring efficient office procedures. The successful candidate must encompass at least 1 year experience in a similar position will have excellent communication skills, attention to detail, and the ability to multitask effectively.

POSITION INFO:
Minimum Requirements:

• Beneficial: Relevant tertiary qualification in Office Administration.
• Essential: Valid Drivers Liscence and Own Vehicle.
• Proven experience as a receptionist, administrative assistant, or similar role.
• Proficient in MS Office suite (Word, Excel, Outlook) and office equipment (printers, scanners, etc.).
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Prior experience in a similar industry (Recruitment, Organisational Development, Medico-Legal) is desirable but not mandatory.

• Greet and welcome guests in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls while providing accurate information.
• Manage the reception area, ensuring cleanliness and tidiness at all times.
• Handle incoming and outgoing mail and packages.
• Perform general clerical duties such as photocopying, scanning, faxing, and filing.
• Assist with data entry, document preparation, and typing of CVs and other materials as needed.
• Manage office supplies and equipment, and place orders as necessary.
• Schedule and confirm appointments, meetings, and interviews.
• Coordinate travel arrangements and accommodations for staff as required.
• Assist with the preparation of birthdays and coordinate office activities to foster a positive work environment.
• Run errands for the company, such as picking up/delivering documents, supplies, or other items as needed.