Receptionist

SUMMARY:
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POSITION INFO:

Job functions –Primary Responsibilities (May include but not limited to the below)

• Manage and answer incoming switchboard calls, directing enquiries to the appropriate departments and personnel.
• Prepare and send email correspondence, including requests for debtor-related documentation and information.
• Coordinate and place orders for office consumables, including drinking water, toner cartridges, and stationery supplies.
• Scan, file, and maintain electronic records of job cards and technical deal files.
• Arrange and monitor the collection and delivery of documents, ensuring timely follow-up with both internal and external stakeholders.
• Compile and submit monthly staff attendance registers.
• Prepare and distribute weekly staff leave reports to the Human Resources department.
• Compile and submit weekly staff attendance reports to management.
• Liaise with cleaning staff to ensure office cleanliness and maintenance standards are maintained.
• Welcome and assist visitors and guests upon arrival, ensuring professional reception experience.
• Provide administrative support and assistance to the Personal Assistant as required.
• Maintain and distribute updated staff extension lists to ensure accurate internal communication.
• Maintain and circulate updated emergency evacuation lists in accordance with company safety requirements.
• Perform general administrative duties and provide operational support to ensure the efficient functioning of the branch.