Receptionist

SUMMARY:
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POSITION INFO:

Our client is searching for a Receptionist  to join their team in Pretoria.

Position Overview

The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for delivering a professional, welcoming, and efficient front?office experience while providing administrative support to ensure smooth daily operations.

Key Responsibilities

Front Desk & Customer Service

• Greet visitors warmly and ensure they are attended to promptly.
• Answer and direct phone calls in a professional manner.
• Respond to general inquiries via phone, email, and in person.
• Manage visitor sign?in procedures and issue access badges when relevant.

Administrative Support

• Maintain a tidy and organized reception area.
• Handle incoming and outgoing mail, courier parcels, and deliveries.
• Schedule appointments, meetings, and boardroom bookings.
• Assist with data entry, filing, photocopying, and other clerical duties.
• Maintain office supplies and place orders when necessary.

Communication & Coordination

• Liaise with internal departments to relay messages or coordinate tasks.
• Support management with preparation packs (e.g., welcome packs, tender packs or alike).
• Assist with internal communications, announcements, and updates.

Record Keeping

• Maintain visitor logs, contact lists, and front-desk documentation.
• Update calendars, directories, and staff contact lists as required.

Skills & Competencies

• Excellent verbal and written communication skills.
• Professional, friendly, and welcoming demeanour.
• Strong organizational and multitasking abilities.
• Attention to detail and reliability.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Ability to remain calm and efficient in a fast?paced environment.
• Proficient in English and Afrikaans.

Qualifications & Experience

• National Senior Certificate (NSC) or equivalent (matric).
• 1–2 years of experience in a receptionist or administrative role (preferred).
• Experience in a transport, logistics, or workshop environment (advantage).

Working Hours & Conditions

• Monday to Friday: 07:30 to 16:30
• Office-based role.
• Interaction with staff, clients, and visitors daily.

Other Requirements

• Own reliable transport