Procurement Administrator

SUMMARY:
The Procurement Administrator is responsible for the administrative flow of goods and services and acts as the gatekeeper for documentation.

POSITION INFO:

Procurement Administrator
Manage the end-to-end administrative flow of goods and services while ensuring physical deliveries match digital records.
Bellville, Cape Town. Salary: R15,000 – R20,000.

About Our Client
The company operates a store and warehouse department involving materials administration and the procurement of goods and services. It utilizes systems such as Syspro and ERS to manage stock codes, documentation, and time and attendance.

The Role: Procurement Administrator
The Procurement Administrator is responsible for the administrative flow of goods and services and acts as the gatekeeper for documentation. This role ensures that physical deliveries match digital records in Syspro and maintains operational continuity through the management of supplier queries and creditor payments. The main focus is the accurate processing of purchase orders, invoices, and delivery notes while enforcing administrative procedures across the stores department.

Key Responsibilities

• Possess 1–2+ years of relevant administrative experience.
• Process all purchase orders, invoices, and delivery notes within 24 hours to ensure they are received, matched, and GRNed.
• Load orders onto Syspro and assist with the creation of new stock codes.
• Prepare weekly creditor payments and manage supplier queries regarding pricing and quantities.
• Collect and verify administrative paperwork from stores and warehouse staff to ensure correct procedures for returns.
• Monitor time and attendance via ERS and manage prepaid electricity for facility blocks.
• Enforce the first-time-right principle across all stores and materials administration.
• Oversee asset management for specific company items.

About You

• 1–2+ years of relevant administrative experience.
• Diploma in Administration, Procurement, or a similar field.
• Proficiency in English and Afrikaans.
• Methodical approach to filing and strong attention to detail.
• Ability to work collaboratively within a store''''s department.
• Experience with Syspro administration and ERS systems is highly advantageous.