Finance Administrator

SUMMARY:
Are you passionate about finance, organized to the core, and ready to play a key role in keeping a business running smoothly? We’re looking for a proactive Financial Administrator to manage accounts, streamline processes, and support our team with precision and flair. If you thrive in a dynamic environment, love turning numbers into insights, and want to grow your career in finance, this could be the perfect opportunity for you!

POSITION INFO:
Job title: Finance Administrator
Division/Department: Finance
Reports to: Financial Manager

Overall Responsibility: Responsible for a wide range of financial tasks and ensuring the smooth operation of the financial functions within the company. Your role will involve managing financial records, processing transactions, and supporting the Finance Manager with various financial activities.

General responsibilities:

• Provide administra.ve support to the Finance Manager as needed.
• Assist with other ad-hoc financial tasks and projects.
• Assist with preparing for Audits
• Stationery procurement & water.

• Maintain accurate and up-to-date financial records, including invoices, receipts, and financial statements.
• Ensure all financial data is entered correctly into the account software.
• Prepare monthly, quarterly, and annual financial reports.
• Support the Finance Manager in preparing financial statements and management reports

• Creation of purchase orders and follow-up on the invoices with the respective departments /suppliers.
• Follow-up on Tax invoice for all prepayments and everything paid using a proforma invoice or paid through a quote.
• Process accounts payable and accounts receivable transactions.
• Monitor and follow up on outstanding invoices and payments.
• Reconcile supplier statements and manage vendor relationships.
• Credit Cards accounts (4)- Processing and reconciling and following up on invoices from staff members that use the respective cards. Scanning and filing of the invoices and saving them onto the drive.
• Accounts Payables processing- Invoices & Credit notes and allocating to the correct expense accounts.
• Accounts Payable reconciliations.
• Checking on statutory compliance before processing invoices.
• Updating of the weekly payment batch and attaching supporting documents, Including approved staff “Statements Of Expense” requests.
• Emailing of POP and remittances to suppliers weekly.
• Loading POPs onto a folder on Work drive
• Loading all documents received from suppliers onto the online work drive.
• Cashbook- Processing payments and allocating to suppliers’ invoices, reconciling bank statement against our cashbook.
• Processing all items appearing on the bank statement, bank charges, refunds, Sars filings, staff loans, Investments amounts received etc. except
• Debtors receipts

• Bachelor's degree in Finance, Accoun.ng, Business Administra.on, or a related field.
• Proven experience as a Financial Administrator or in a similar role.
• Proficiency in accoun.ng soEware and MicrosoE Office Suite (especially Excel).
• Strong understanding of financial principles and accounting pratices

• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effec.ve communication and interpersonal skills.
• Ability to work independently and as part of a team