Procurement Administrator

SUMMARY:
Briadene (Durban North) - Our client, a well-established and rapidly expanding leader in the spares industry, is actively seeking an experienced Procurement Administrator to become an integral part of their dynamic team.
This is a fantastic opportunity to contribute to a thriving business and play a pivotal role in its continued success.

POSITION INFO:
As a Procurement Administrator, you will be a key player in ensuring that the organization consistently receives high-quality goods in the right quantities, meeting all expectations and standards.

Responsibilities: 

Procurement & Supplier Management:

• Purchase goods and services in line with the organization’s quantity and quality expectations.
• Evaluate and negotiate contracts with suppliers to secure competitive terms.
• Maintain an effective order schedule and ensure timely delivery from suppliers.
• Track inventory levels, ensuring consistent restocking of required goods.
• Follow up on outstanding items or unquoted goods to ensure completeness of orders.

• Handle export and import shipments (FCL & LCL), including planning, checking, and booking space with carriers.
• Liaise with suppliers, clearing agents, transporters, and overseas agents for smooth shipment coordination.
• Track and update the status of incoming and outgoing shipments to ensure timely deliveries.
• Prepare and manage import/export documentation, including packing lists, invoices, letters of credit, and insurance documents.

• Ensure accurate updates to the inventory system, including stock, pricing, and order records.
• Maintain purchasing and shipping records, ensuring all transactions are documented properly.
• Expedite orders and liaise with suppliers to resolve issues related to inventory, quality, or quantity discrepancies.
• Perform GRN (Goods Received Note) and GRV (Goods Received Voucher) processes, ensuring all stock is correctly recorded.

• Manage container bookings and coordinate with clearing and forwarding agents for timely deliveries.
• Obtain freight quotations and make recommendations for competitive shipping rates.
• Handle clearance, permits, and all related shipping duties, including STOP Containers and audit documentation.
• Work closely with the warehouse team and transporters to ensure effective shipping and delivery schedules.

• Manage foreign outward payments, including currency exchange and bank documentation.
• Assist with weekly cash flow reports for management and handle costing for both local and foreign shipments.
• Support the preparation of reports for the Managing Director, including weekly updates and stock status.

• Provide relief for the cash office and switchboard operations when required.
• Assist sales teams with stock inquiries and ensure accurate order processing.
• Handle all supplier queries and maintain strong communication channels for efficient problem resolution.

• Matric (Non-negotiable)
• Proven experience in procurement, shipping, and logistics coordination, ideally within a spares or similar industry.
• Knowledge of international shipping, clearing agents, and import/export documentation.
• Strong understanding of inventory management systems and data entry practices.
• Experience with negotiating supplier contracts and managing relationships.

• Excellent communication and interpersonal skills to liaise effectively with suppliers, forwarders, and internal teams.
• Strong problem-solving abilities, particularly in resolving shipping and supply chain discrepancies.
• Attention to detail and ability to maintain organized records.
• Strong financial acumen, particularly in relation to costings, foreign payments, and budgeting.

• Highly organized with the ability to manage multiple tasks and deadlines.
• Self-motivated with a proactive approach to problem-solving.
• Ability to work under pressure in a fast-paced environment.

NB! This job is now closed. You can apply for other jobs by uploading your CV.