Regional Financial Administrator KZN

SUMMARY:
Regional Financial Administrator KZN

POSITION INFO:

Regional Financial Administrator

To support the business by maintaining financial administration processes with a strong focus on stock control, expense management, stock costing accuracy and financial oversight. The role ensures that all financial transactions, particularly relating to retail branches, inventory and distribution are accurately recorded, investigated where necessary, and aligned with company policy to support decision making and operational efficiency.

Key Responsibilities

1. Financial Controls & Compliance • Maintain and enforce internal controls and financial procedures across retail and distribution operations. • Ensure financial documentation (e.g., approvals, reconciliations, journals) is compliant with company standards. • Assist in preparation for internal/external audits, particularly stock audits. • Monitor adherence to company procurement and payment policies. Reviewing creditor reconciliation and payment requests to ensure compliance and signed by authorized staff.

2. Stock Management & Integrity • Oversee the financial administration of stock movement between warehouses, stores, and suppliers. • Reconcile system stock with physical stock take results and investigate discrepancies. • Work closely with operations and inventory teams to identify root causes of stock variances, losses, or shrinkage. • Monitor stock write-offs, and adjustments in line with company policy. • Support monthly counts and system reconciliations.

3. Costing & Margin Analysis • Review product costings, supplier invoices, and landed cost accuracy, including logistics and duties. • Collaborate with procurement, pricing, and category teams to ensure accurate cost. • Investigate cost anomalies and support business units in understanding the reason for differences. • Assist in tracking promotional or seasonal campaign margins (e.g., Back to School, Black Friday).

4. Financial Reporting & Operational Oversight • Prepare and distribute stock-related financial reports, including stock aging, shrinkage trends, and distribution cost reports. • Provide insights into branch- and region-level performance indicators (e.g., stock days, cost-to-serve, loss ratios).

5. Expense Management • Review and monitor operational expenses across retail branches and distribution centres. • Investigate expense anomalies and assist managers in staying within budget parameters.

Key Requirements

Education & Qualifications • Diploma or Degree in Accounting • 3–5 years’ experience in retail or distribution financial administration. • Strong understanding of inventory and supply chain financial processes.

Technical Competencies • Proficient in Microsoft Excel (pivot tables, lookups, basic modelling). • ERP system experience required. • Knowledge of retail POS systems and warehouse management systems (WMS) beneficial.

Behavioural Competencies • Strong attention to detail and analytical thinking. • Proactive problem-solver, especially in stock and costing issues. • Able to manage pressure and deliver against tight month-end deadlines. • Communicates clearly across finance, operations, and commercial teams. Performance Indicators • Stock take investigation turnaround and resolution accuracy. • Integrity and timeliness of stock and expense reporting. • Compliance with controls and procedure audits. • Costing accuracy and support for margin improvement. • Budget and variance reporting efficiency.