Operations Administrator

SUMMARY:
Pinetown - Our client is a well-established company in the financial services industry, providing accessible financial support solutions to individuals and businesses. They are preparing for a period of rapid growth and expansion, making adaptability and resilience key traits for this role.

POSITION INFO:
The Operations Administrator will play a key role in ensuring the smooth day-to-day functioning of operational activities. You will manage administrative tasks, coordinate documentation, and provide critical support to various departments.
The role involves effective communication with internal and external stakeholders and contributing to process improvements. You will be pivotal in maintaining organized systems and upholding operational standards.

Key Responsibilities:

• Manage daily administrative operations and support office functions
• Coordinate and schedule appointments, meetings, and travel arrangements
• Prepare, update, and maintain accurate reports and documentation
• Process and manage correspondence, ensuring timely responses
• Assist in procurement processes and monitor inventory levels
• Update and manage databases and filing systems
• Liaise with internal teams and external service providers
• Ensure adherence to company policies and operational procedures
• Organize events, conferences, and team briefings
• Assist with financial record keeping and budget tracking
• Provide general administrative support to ensure smooth office operations
• Identify areas for operational improvements and implement best practices
• Resolve administrative queries efficiently and effectively
• Oversee the management of office supplies and equipment
• Support the onboarding process for new employees

• Excellent organizational and multitasking skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal abilities
• Proactive approach to problem solving
• Adaptable and collaborative team player

• Matric
• Minimum of 2 years’ experience in an administrative or operational support role
• Proficiency in MS Office and standard office software
• Demonstrated ability to manage multiple tasks and priorities
• Strong written and verbal communication skills