Procurement & Office Assistant

SUMMARY:
A well-established and growing organisation is seeking a proactive and detail-oriented Procurement & Office Assistant to support both purchasing activities and daily office operations.
This is an ideal opportunity for a highly organised individual who enjoys balancing procurement coordination with administrative responsibilities in a structured, fast-paced environment.

POSITION INFO:
You will play a key role in ensuring the smooth running of the office while supporting the procurement function through supplier coordination, order processing, and stock management.

Key Responsibilities

Procurement

• Source suppliers and obtain quotations
• Compare pricing, quality, and delivery timelines
• Prepare and process purchase orders
• Track and follow up on orders to ensure timely delivery
• Maintain accurate supplier records and procurement documentation
• Monitor stock levels and manage reordering of supplies
• Support basic supplier negotiations and cost management

Office Administration

• Perform general administrative duties (filing, data capturing, document control)
• Manage office supplies and inventory
• Coordinate meetings, appointments, and schedules
• Handle incoming calls, emails, and correspondence
• Assist with basic bookkeeping and expense tracking
• Support HR administration, including employee records and contracts
• Assist with monthly staff timesheets

Requirements

• Diploma or certificate in Business Administration, Procurement, or related field (advantageous)
• 1–3 years’ experience in procurement and/or office administration
• Basic understanding of procurement processes and supplier coordination
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organisational and multitasking ability
• Good communication and negotiation skills
• High attention to detail and problem-solving mindset

What We’re Looking For

• A reliable, structured, and detail-driven individual
• Someone who can manage multiple tasks efficiently
• A team player with a proactive and professional approach
• A candidate who takes ownership and ensures things get done

Why Join?

• Stable, office-based role within a supportive team
• Exposure to both procurement and operational administration
• Opportunity to build a well-rounded skillset in a growing business