Procurement & Billing Assistant

SUMMARY:
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POSITION INFO:

In order to be considered the following is required:

• Matric Certificate (Grade 12) required
• Diploma in Finance / Accounting or equivalent qualification preferred
• 1–3 years’ experience in procurement, billing or administrative role
• Basic understanding of accounting principles
• Experience with ERP / Accounting systems (e.g. SAP, Sage, Salesforce)
• Proficiency in Microsoft Excel and Office Suite

Key Competencies:

• Strong attention to detail and accuracy
• Good numerical and analytical skills
• Proficiency in Microsoft Excel and Office Software
• Effective communication and negotiation skills
• Ability to multitask and meet deadlines
• High level of integrity and confidentiality

Responsibilities:

General Administration:

• File and organize procurement and billing documentation
• Update Salesforce opportunities, tracking outstanding billing and support queries
• Assist in maintaining accurate stock records and inventory control in the storeroom
• Support the Sales and Finance team with ad hoc tasks

Procurement:

• Assist in sourcing suppliers, obtaining quotations, and comparing prices
• Prep client quotations and send to Account Executives / stakeholders for approval
• Track orders and ensure timely delivery of goods / services
• Liaise with vendors regarding orders, pricing, and discrepancies
• Assist in creating and processing purchase orders / requests (POs / PRs)

Billing & Finance:

• Prepare and issue billing packs to the Finance team
• Verify invoices against purchase orders and delivery notes
• Capture and process supplier quotes and invoices in Salesforce
• Reconcile statements and resolve billing discrepancies
• Maintain accurate financial and procurement records

Data & Reporting:

• Update and maintain Salesforce Pipeline opportunities
• Manage daily Salesforce cases by resolving or actioning them
• Monitor and manage team mailbox, responding to queries and assigning emails appropriately

Information displayed above not limited to advertisement.

Please consider your application as unsuccessful if you have not received a response within 14 days of submitting your application.