Personal Assistant to the Chief Operating Officer

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over 12 months.

Position: Personal Assistant to the Chief Operating Officer 

Stipend: R 7000 Pm

Location: Gauteng (Edenvale)

POSITION INFO:
About the role
The Personal Assistant (PA) to the Chief Operating Officer provides high-level administrative, organisational, and strategic support to ensure the COO operates efficiently and effectively. The role requires discretion, strong coordination skills, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities

Executive Support

• Provide full administrative support to the COO, including diary management, meeting coordination, and travel arrangements.
• Act as the primary point of contact between the COO and internal/external stakeholders.
• Screen and manage calls, emails, and correspondence on behalf of the COO.
• Prepare agendas, presentations, reports, and briefing documents
• Operational & Business Support.
• Assist with tracking operational projects, action items, and deadlines.
• Coordinate follow-ups on decisions taken in meetings.
• Support the COO with data collection, reporting, and analysis where required.
• Maintain confidential files, contracts, and sensitive business information.

• Schedule and coordinate executive and operational meetings
• Attend meetings where required and accurately record minutes and action items
• Ensure timely circulation of minutes and follow-up on deliverables
• Liaise with senior management, suppliers, and clients professionally

• Manage office administration tasks related to the COO’s function.
• Coordinate logistics for workshops, strategy sessions, and off-site meetings.
• Assist with budget tracking, expense claims, and purchase orders.
• Ensure compliance with company policies and procedures.

• Handle sensitive information with absolute confidentiality and discretion.
• Represent the COO and the organisation in a professional and diplomatic manner at all times.

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High level of attention to detail and accuracy.
• Ability to work under pressure and manage multiple priorities.
• Strong problem-solving and decision-making skills.
• Professional, confident, and proactive approach.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES Programme before.
• Diploma or Degree in Office Administration, Business Administration, or a related field.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience working in an operational or corporate environment is advantageous.

• Trustworthy and highly discreet.
• Self-motivated and reliable.
• Strong interpersonal skills.
• Adaptable and flexible.
• Calm, professional, and solution-focused.