Executive Personal Assistant

SUMMARY:
A Vacancy exists for an Executive Personal Assistant based in Centurion Head Office

Job Purpose
To provide high-level administrative and strategic support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO)as well as allocated executives. The Executive PA will manage the CEO and CFO’s schedule, coordinate executive communications, handle confidential information, and ensure the smooth operation of their office. This role operates in a fast-paced executive environment and requires flexibility, responsiveness and the ability to manage competing demands
 
The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

POSITION INFO:
Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the CEO & CFO.
• Manage and maintain the CEO & CFO’s diary, appointments, and meeting schedules.
• Prepare monthly EXCO meeting report packs, Quarterly Risk report packs and Board report packs and minute taking. Cluster Review pack preparation. Annual Budget pack.
• Attend meetings where required and record accurate minutes and action items.
• Co-Ordinate Yearly planner of all BPC’s planned meetings.

• Facilitate all bank guarantee requests for the company.
• Company Resolutions
• Lease registers for legal
• Liaise with Corporate Secretarial Service to ensure compliance and meeting deadlines

• Act as the primary point of contact between the CEO/CFO and internal/external stakeholders.
• Screen and prioritize emails, phone calls, and correspondence.
• Draft professional emails, letters, and other communications on behalf of the CEO/CFO as and when required

• Coordinate executive meetings, board meetings, and executive committee meetings.
• Arrange venues, logistics, travel, and accommodation when required.
• Ensure meeting packs and relevant documents are prepared in advance.

• Maintain confidential files, records, and documents.
• Monitor deadlines and follow up on outstanding tasks.

• Manage travel bookings, accommodation, and transport arrangements.

• Liaise with senior executives, board members, and external partners.
• Maintain professional relationships with key stakeholders.
• Ensure smooth communication between the CEO/CFO’s office and various departments

• Diploma or Degree in Business Administration, Office Management, or a related field.

• Minimum 5–8 years’ experience as an Executive Assistant or Personal Assistant at senior management level.
• Experience supporting C-suite executives will be advantageous.
• Experience in company resolution and related corporate secretarial service

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong attention to detail.
• Excellent interpersonal and stakeholder management skills.

• Highly organized and proactive
• High levels of discretion, integrity and ability to handle confidential information.
• Professional and polished
• Strong problem-solving ability