Personal Assistant

SUMMARY:
Based in the outskirts (North-East) of Pretoria (30km). Provide an executive secretarial and administrative support function to the Office of the CEO and Executive team.

POSITION INFO:
Key Responsibilities

• Manage the CEO’s office, maintaining a professional, confidential, and efficient environment.
• Act as the primary point of contact and gatekeeper for the CEO.
• Build and maintain strong relationships with internal and external stakeholders.
• Handle sensitive information with discretion and professionalism.
• Oversee daily office operations, facilities, equipment, and administrative support services.
• Coordinate meeting venues, catering, stationery, office supplies, and refreshments within budget and company policies.
• Manage reception, cleaning, barista, and canteen support services.
• Ensure office facilities and equipment are properly maintained.
• Manage the CEO’s calendar, appointments, meetings, and logistics.
• Prepare meeting documentation, reports, presentations, and board packs.
• Coordinate local and international travel, including itineraries, visas, forex, and travel-related documentation.
• Liaise with travel providers to ensure cost-effective and policy-compliant arrangements.
• Provide administrative support to the CEO, Executive Team, and business projects.
• Conduct research and compile reports on clients, competitors, industry trends, and strategic initiatives.
• Coordinate strategic activities and follow up on key actions and deliverables.
• Record and distribute accurate meeting minutes for executive, divisional, and board meetings.
• Process and reconcile expense claims
• Support import/export administration and other ad hoc business projects.
• Provide general administrative assistance
• Foster positive working relationships across all levels of the organisation.
• Participate in staff development initiatives and provide support to colleagues

• Grade 12 (Essential)
• Diploma or Degree in Administration or a related field (Advantageous)

• 6–8 years' experience in Executive Administration, Office Management, or Secretarial roles.

• Executive diary and travel management
• Meeting coordination and minute-taking
• Document and records management
• Microsoft Office Suite
• Administrative and office management processes

• Integrity and professionalism
• Strong planning, organisation, and prioritisation skills
• Excellent attention to detail
• Problem-solving ability
• Ability to work independently
• Strong interpersonal and stakeholder management skills
• Customer-focused approach
• Confidence interacting with senior executives