Personal Assistant – Century City

SUMMARY:
Are you a high-performing Personal Assistant looking for a role where your input makes a genuine difference within the education sector?
 
Our client near Century City is seeking a proactive professional to become the trusted right-hand to the COO, building impactful relationships with community sponsors and ensuring operations run smoothly.
 
This role occasionally requires local travel, therefore it is essential to have your own vehicle and valid SA driving license.

POSITION INFO:
REQUIREMENTS

• Matric, or related qualification
• ESSENTIAL: Diploma or Degree in Business Administration, Office Management, or a related field
• Prior experience in an educational institution or multi-site service organisation advantageous
• Existing relationships with educational suppliers, community organisations or service providers are highly advantageous
• Strong computer literacy (Google Sheets, Excel)
• Excellent written and verbal communication in English
• Ability to professionally represent the COO across all stakeholder groups
• Detail-oriented, deadline-driven and naturally organised
• Exceptional work ethic and a track record of following through without being chased
• Ability to consistently handle sensitive information with total confidentiality
• Adaptability and flexibility to handle shifting priorities and emergencies

• Full management of the COO's calendar, meeting schedule, and daily priorities
• Preparing agendas, compiling minutes and tracking action items to closure
• Managing emails and correspondence on behalf of the COO
• Serving as first point of contact for school principals, staff, suppliers and external stakeholders
• Researching curriculum trends, competitor schools, regulatory updates and supplier options
• Preparing accurate briefing notes, board-ready reports and presentations
• Managing project & event coordination from planning to execution and post-event reporting
• Building brand awareness
• School Group Reporting & Tracking by compiling weekly and monthly reports
• Submitting accurate, timely and well-presented evidence for internal management meetings