Payroll Administrator (Temporary)

SUMMARY:
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POSITION INFO:

A company in Cape Town is looking for a payroll administrator temp for a maternity cover.

Key Deliverables of the Role:

Payroll Processing

• Deliver payroll process requirements on time and accurately.
• Administer weekly wage payroll and monthly salaried payroll.
• Monitor labor broking payments to ensure timely processing.
• Handle statutory returns (PAYE, UIF, and SDL) on e-filing.
• Attend to wage and salaried payroll queries.
• Implement updates to payments in line with plastic agreement notices and changes.
• Implement incentive and bonus schemes in line with policy, and plastics agreement circular.
• Upload amendments to basic conditions of employment act to Sage.

ESS- Payroll system

• Educate users on use of e.g. ess system.
• Administer leave and track employee entitlements.
• Implement and process effective leave system to mitigate risks to company. 
• Monitor payment of allowances in line with relevant requirements from HOD’s
• Use ESS to generate correspondence with employees e.g. bonus, increase, Important information.

Time and Attendance

• Validate clockings and verify changes to time and attendance records.
• Load fingerprint and educate users on the accurate use of the clocking system.
• Monitor and optimize the clocking system in consultation with the Operations team.
• Verify changes to clockings and ensure time sheets are signed off by relevant managers.

Employee Records and Benefits:

• Load new employee information on the payroll system.
• Upload employee contracts and relevant information to electronic personal files.
• Maintain personal files on time in full.
• Implement updates to payments and relevant employment agreements.
• Monitor payment of allowances in line with relevant requirements from HOD’s Workers'.

Compensation and UIF:

• Process Workers' Compensation claims with the Department of Labour and track progress of submitted claims.
• Process UIF payments , WCA payments and withdrawal documentation for employees.

Employee Terminations:

• Add and terminations of employees from the system, including certificate of service, UIF, final payslips.
• Processing provident fund exits, sick leave, and death benefits (Momentum and MIBFA).
• Ensure terminations are processed effectively.

Internal Controls and Compliance:

• Implement and enforce internal controls to prevent fraudulent activities and errors in the payroll and accounts payable processes.
• Ensure compliance with relevant legislation and company policies.

Reporting:

• Prepare regular reports on accounts payable status, outstanding payments, payroll expenses, and other relevant metrics for management review.

Desired Experience & Qualification

Entry Criteria: Education and Experience

• Matric (NQF level 4) or equivalent qualification.
• 3-5 years’ experience in salaries and wages operating the Sage Payroll system.
• Proficiency in operating Syspro or an equivalent accounting system.
• Ability to handle multiple tasks and prioritise effectively.
• Works well under pressure to meet deadlines.
• Demonstrates a high level of integrity and maintains confidentiality with sensitive payroll and financial information.
• Familiarity with relevant accounting legislation and regulations.
• Strong planning and organising abilities to manage payroll tasks efficiently.
• Meticulous attention to detail to ensure accurate payroll data.
• Comfortable working with various software systems and processes.
• Takes ownership of responsibilities and delivers accurate results.
• Confident in expressing ideas and opinions constructively.
• Driven to achieve targets and meet objectives.
• Works collaboratively as part of a team to achieve common goals.
• Demonstrates strong problem-solving skills and makes informed decisions.
• Excellent oral and written communication skills to interact effectively with colleagues, suppliers, and other stakeholders.