Payroll Administrator

SUMMARY:
We are currently seeking an experienced Payroll Administrator for our client based in Diep River, Cape Town. The ideal candidate will have 3-5 years of experience in payroll, with proficiency in MS Office and Payspace, along with experience in Time & Attendance systems. A Matric qualification is required, and additional qualifications in HR or payroll-related fields are preferred. A Certified Payroll Professional (CPP) designation would be an advantage. If you’re looking to take the next step in your career, we’d love to hear from you!

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Finance
BASIC SALARY              :           R35 000.00 – R40 000.00
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

• Matric
• Relevant HR or payroll-related qualifications
• Certified Payroll Professional (CPP) designation preferred
• 3-5 years of experience
• Proficiency in MS Office
• Experience with Payspace, Time & Attendance Systems
• Proven experience managing payroll for 150+ employees
• Must have own reliable transport

• Excellent financial analytical skills with the ability to interpret and present financial data
• High attention to detail and accuracy
• Strong skills in using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Thorough understanding of employment legislation and tax regulations
• Proficient in PaySpace payroll software, MS Excel, and Word
• Experience with time and attendance systems (Kronos, ERS Bio, S-Cubed)
• Excellent organizational and time management skills
• Ability to meet tight deadlines without compromising accuracy
• Discreet and professional handling of sensitive information
• Clear and confident communication skills

• Process weekly employee remuneration with accuracy and timeliness
• Administer payroll for a workforce of 150+ employees
• Maintain and update payroll and attendance records
• Calculate earnings, overtime, bonuses, and statutory deduction
• Administer and troubleshoot time and attendance systems
• Verify hours worked and manage pay adjustments
• Resolve payroll discrepancies and respond to employee queries
• Administer injury on duty claims
• Ensure compliance with tax laws, labor legislation, and internal policies
• Liaise with department heads on new hires, terminations, and employee changes
• Prepare payroll reports for management and auditors
• Assist with year-end procedures, including issuing IRP5s
• Maintain strict confidentiality of payroll data
• Work efficiently under strict deadlines, especially during payroll cycles and reporting periods
• Assist the Financial Controller with record-keeping, document management, and filing
• Support onboarding by capturing new employee data accurately
• Update and maintain employee records on payroll and time and attendance systems
• Monitor leave balances and absenteeism trends
• Collaborate with HR to ensure alignment between payroll and employee contract
• Assist with HR audits and reporting
• Provide input on payroll-related policies and procedures

• Monday to Friday: 08:15 – 16:30