Operations Coordinator (12 Months Fixed Term Contract - Wits RHI)

SUMMARY:
Background:

• The Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned African-led research institute that seeks solutions to Africa’s health challenges
• It is located within the University of the Witwatersrand and addresses some of the greatest public health concerns affecting our region, including HIV and its related problems, sexual and reproductive health, and vaccinology

POSITION INFO:
Main purpose of the job:

• To deliver a comprehensive approach to operations by assisting the Team with all operational functions, systems, and processes

• Wits RHI - 22 Esselen Street, Hillbrow, Johannesburg

• Support operational planning, scheduling, and administrative coordination
• Maintain operational records, trackers, and filing systems
• Coordinate meetings, logistics, and operational communications
• Assist with preparation of operational reports and documentation
• Support implementation and monitoring of operational processes and SOPs
• Maintain organised records, trackers, and follow-up systems

• Coordinate travel bookings, accommodation, and logistical arrangements
• Support procurement and tracking of operational supplies and equipment
• Maintain and update asset registers and inventory records
• Monitor operational expenses and support cost-control measures
• Liaise with vendors and service providers regarding operational requirements

• Coordinate day-to-day facility and operational support activities
• Monitor office space, meeting rooms, utilities, cleaning, maintenance, and general site functionality
• Assist with Stakeholder management such as implementation of high-level visits, inclusive of training and meeting coordination
• Liaise with service providers, contractors, and building management
• Escalate and track operational or facility-related issues
• Support health, safety, and operational compliance requirements

• Maintain professional, respectful, and effective working relationships with internal teams, service providers, and external stakeholders
• Communicate operational matters clearly, professionally, and timeously
• Support a collaborative and solutions-driven working environment across departments
• Demonstrate professionalism, accountability, and confidentiality in all operational activities
• Manage workload effectively to ensure deadlines and operational priorities are met
• Exercise initiative and problem-solving in resolving operational and administrative challenges

• Degree, Diploma or Certificate in Office Administration, Business Administration, Operations
• Management, Logistics, or a related field
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
• Valid driver’s licence will be advantageous

• Minimum 3 years’ experience in an operations, administrative, office coordination, or facilities coordination role
• Experience coordinating operational activities, travel, procurement, or asset management processes
• Experience working with service providers, vendors, and internal support departments
• Experience maintaining operational records, trackers, and filing systems.
• Experience working in a structured corporate, healthcare, or clinical research environment will be advantageous

• Training in facilities management, procurement, or asset management
• Good Clinical Practice (GCP) certification
• Training in health and safety, compliance, or quality management systems
• Experience supporting operational activities within a multi-project environment
• Experience with procurement processes, supplier coordination, and stock management
• Experience maintaining asset registers and operational tracking systems
• Experience supporting audits, inspections, or compliance activities
• Experience working with operational budgets and cost-control processes
• Experience using electronic procurement, asset management, or document management systems

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV including a Cover letter (one pager)
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 04 June 2026
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position