Operational Administrator

Recruiter:

HandPicked Recruitment

Job Ref:

PTA000210/MG

Date posted:

Wednesday, November 5, 2025

Location:

Pretoria, South Africa

Salary:

Market-related, depending on qualifications and ex Monthly

SUMMARY:
Salary: Market Related
Area: Erasmusrand, PTA-East
Working hours:

Monday: 07:30 – 19:00
Tuesday – Thursday: 07:30 – 17:00
Friday – 07:30 – 13:00

Job Overview:
To provide operational and administrative support to the Health & Safety department, ensuring quotations are processed and actioned, suppliers and services are coordinated effectively, site visits are scheduled and tracked, and client deliverables (including physical HS files) are compiled and dispatched accurately.

POSITION INFO:
Minimum requirements:

2+ years of experience in an administrative or operations support role.
Experience in quotation preparation, follow-ups, or client coordination.
Basic understanding of finance functions (debtors and creditors).
Proficient in MS Office (Excel, Word, Outlook).
Strong organisational and time management skills.
Excellent written and verbal communication skills.
Attention to detail and ability to work independently.

Duties include, but not limited to:

Prepare quotations based on costing provided by the COO.
Submit quotations for internal approval and forward to clients once approved.
Follow up with clients to confirm quotation approval or cancellation.
For services: consult with COO to assign consultants, update consultant schedules and load sheets, and ensure visits are completed and invoiced.
For products: confirm supplier orders, follow up on deliveries, and obtain Proof of Delivery (POD). Source suppliers when needed.
Maintain accurate quotation tracking: approved, cancelled, and pending.
Provide monthly quotation and consultant hour statistics for staff meetings.
Assist with building client Health & Safety files.
Consultants will populate digital content.
Print and physically assemble HS files as required.
Update the Health & Safety application with changes or adjustments as directed by the COO.

Please note only shortlisted candidates will be contacted.

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