Office and Supplies Coordinator - Cape Town

Recruiter:

Time Personnel

Job Ref:

CPT005978/Jol

Date posted:

Monday, September 28, 2026

Location:

Cape Town, South Africa

SUMMARY:
Do you enjoy supporting internal teams with their operational needs and building strong, positive relationships with colleagues?

Our client in Cape Town is looking for a proactive and solutions-driven Coordinator who thrives in a fast-paced, service-focused environment and takes pride in ensuring staff have everything they need to work efficiently and effectively.
The role includes managing service providers, ordering office essentials, ensuring the cleanliness of the office and boardrooms, and handling any other tasks required for seamless daily operations.

Requirements: A reliable personal vehicle and fluency in both English and Afrikaans are essential.

POSITION INFO:
REQUIREMENTS

Valid driver's licence, own reliable vehicle and mobile phone essential
2–3 years' experience coordinating office operations, facilities or workplace services
Matric certificate or equivalent qualification
Qualification in Office Administration, Facilities Management or a related field will be advantageous
Confident communicator with strong problem-solving and relationship-building abilities
Excellent organisational skills with the ability to manage multiple priorities effectively
Proficient in Microsoft Office, Google Workspace and Microsoft Teams
Proactive, service-driven approach with a commitment to delivering a positive workplace experience
Ability to support multiple office locations while maintaining efficiency and attention to detail
High level of professionalism with the ability to handle confidential information with discretion

DUTIES

Coordinate office operations, including cleaning services, stationery, kitchen supplies, refreshments and stock replenishment
Ensure all office locations are maintained to a high standard through regular workplace inspections, promoting a clean, safe and professional environment
Manage maintenance requests from logging and tracking through to resolution, liaising with contractors and service providers
Oversee workplace health and safety by maintaining first aid kits, emergency procedures and compliance notices
Coordinate office access, security, and employee onboarding and offboarding processes
Maintain organised office records and act as the first point of contact for workplace-related queries while handling confidential information with professionalism and discretion
Organise meeting rooms, support office events and provide basic IT assistance when required
Process invoices, maintain expense records and ensure tracking spreadsheets are kept accurate and up to date

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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