Office Assistant

Recruiter:

Merand Corbett & Associates

Job Ref:

CPT001869/CW

Date posted:

Tuesday, April 22, 2025

Location:

Helderberg, South Africa

SUMMARY:
Our client is a small dynamic Engineering company based in the Helderberg who are active in the water and wastewater treatment industry. They are seeking an Office Assistant with relevant work experience. Must be a hands-on person and proficient in English and Afrikaans.

POSITION INFO:
Essential Functions:

Provides general office support with a variety of clerical activities and related tasks. You will be responsible for (but not limited to):

Answering incoming calls and direct calls to appropriate staff members.
Email distribution and flow of correspondence.
Administrative duties, office filing, emails, stationary, office refreshments.
Assist with arranging selected social functions.
Assist with arranging flights and accommodation bookings.
Assist with collection/delivery of courier items.
Control and monitor staff attendance register and job list.
Assist with purchasing, ordering, receiving and distribution of equipment (Local and Internationally).
Tenders and database registrations and completion with tender documents.
Coordinate and communicate the tender process within the tender team.
Compile and maintain Health & safety files of projects/ tenders.
Assist with quotes to customer.
Monthly processing of garage cards and credit cards.
Develop and maintain control system for garage cards and usage of company vehicles.
Assist with overtime and timesheet.
Process all relevant Supplier Invoices and Returns & Debits.
Liaising with suppliers for outstanding invoices and / or credit notes.
Company vehicle administration.
Assist with External Audit and B-BBEE Audit.
Complete credit application forms.
Additional clerical ad-hoc duties.

Skills, interests and qualities:

Grade 12
Experience in Pastel Partner
Friendly and confident personality
Professional appearance
Good spoken and written communication skills (Afrikaans & English)
The ability to work under pressure
The ability to be polite but firm when dealing with difficult, impatient, or upset people
Good organizational skills
Basic IT skills
The ability to follow safety and security procedures and put them into effect
The ability to use office equipment such as switchboards and photocopiers
An interest in the work of the organization
Own transport to and from work

Starting date: As soon as possible, preferably 1st of June 2025

***Only shortlisted candidates will be contacted***

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