Office Administrator: Technology for Sustainable Livelihoods and Environmental Services and Technologies

Recruiter:

Phaki Personnel

Job Ref:

JHB000326/L

Date posted:

Tuesday, September 15, 2026

Location:

Pretoria, South Africa

SUMMARY:
JOB PURPOSE
To render effective and efficient office administration and secretarial support services to Directors.

MINIMUM REQUIREMENTS
Grade 12 Senior Certificate (NQF level 4)

POSITION INFO:
RESPONSIBILITIES

Secretarial Support

Managing the Directors’ diaries
Handle incoming calls
Record messages
Respond to queries by providing the required information
Maintain internal and external stakeholder relations
Provide secretariat support for the Director’s meetings (take minutes, agenda etc.) in consideration of urgent core tasks

Administrative Support

Edit and format submissions, memos and other documents on behalf of the Directors.
Draft standard response on behalf of the Directors
Maintain workflow and filing system electronically and manually.
Respond to queries by providing the required information
Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
Track progress of actions, issue reminders and provide feedback to the Directors.
Prepare packs for all the meetings / workshop that the Directors attend
Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of Sub directorates)
Coordinate submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc)

Logistical Support

Arrange traveling and accommodation for Directors
Process traveling and subsistence claims of Directors

Financial administration support

Monitor unit cashflow and capture expenses in the commitment register
Process requests on procurement of unit required goods and services
Process payment advice of procured goods and service for the unit
Arrange petty cash and ensure compliance with relevant processes (e.g., submit receipts and change to finance)

NB: We request applications from designated groups (Coloureds, Persons with disabilities and men – including non-designated men (white males) and youth).

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