Office Administrator

SUMMARY:
My client based in the Northern Suburbs, focusing on the Academic industry is seeking to employ an Office Administrator to organise and coordinate administration duties and general office procedures. The successful candidate should also have experience with various office software and accurately handle multiple administrative duties.

POSITION INFO:

You will be proficient in all Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint. The Office Administrator will ensure the offices'' smooth running and support its Department Managers and Directors.

Responsibilities:

General office administration

• Take ownership of both individual and team-level tasks.
• Manages the Company switchboard and answers and screens telephone calls. If necessary, takes accurate messages directs the caller to the appropriate person. Responds to requests promptly and provides clear and precise information within the scope of knowledge and authority.
• Respond to inbound sales, service and support enquiries via phone and email.
• Provide practical administration support to functional areas across the business.
• Create and maintain Asset data within the organisation''s CRM.
• Provide support for diary management, meetings and appointments, stationery and housekeeping stock inventory and reconciliations to the company''s directors.
• Prepares local travel arrangements as needed.
• You will regularly maintain files, records, (asset) registers and databases. Enters information from source documents into computer databases and spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed.
• Set up and keep up operating procedures inside the Admin/Support division as and when required.
• Assist with the onboarding of new staff.

Facilities Management

• Arrange, Manage and Supervise the office and property housekeeping.
• Arrange for necessary maintenance, cleaning, and repairs.
• Oversee facilities projects.
• Manage and order office stock.
• Ensure storeroom are kept neat and tidy.
• Keep up office efficiency by arranging and implementing office frameworks, designs and equipment procurement.

Stock and Warehouse Management

• Order stock from printers and sign off the printers'' quality work according to specification.
• Manage stock and orders from online shop and book shops.
• Ensure orders are couriered timeously.

Online Shop

• Manage a small online shop.
• Raise quotes, purchase orders/invoices as required.
• Ensure orders are couriered timeously.

Staff Management

• Manage cleaning and maintenance staff. [2 staff]
• Performance appraisals for direct reports.

Health and Safety

• Regularly conduct Health and Safety inspections and implement corrective action.
• You will ensure adherence to Health and Safety and COVID-19 protocols, policies, and procedures.
• Ensure that employees are screened for COVID-10 Symptoms every day.

Requirements:

• Matric (Diploma will be advantageous).
• Average type speed of around 65 words per minute (wpm)
• Driver''s License Code 08 (Required) and own transport.
• Minimum of 4 years related work experience required (previous work in the publishing industry will be advantageous).
• Experience with Microsoft applications, including Outlook, Word, Excel or PowerPoint and other web-based applications.
• Experience working with Shopify will be advantageous.
• Excellent written and verbal English and Afrikaans (read, write, and speak).
  • Written Communications: Ability to communicate clearly and effectively in written Afrikaans and English with internal colleagues and external customers. Ability to read for comprehension.
  • Oral Communications: Ability to comprehend and converse in Afrikaans and English to communicate effectively with colleagues, Directors, members, vendors, and customers.

To apply please send your CV to --------Please upload your CV here-------->

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.