Accounts & Office Administrator

SUMMARY:
The Accounts and Office Administrator is responsible for overseeing various administrative tasks and bookkeeping duties within the organisation. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a dynamic environment. This role involves managing office operations while ensuring accuracy and punctuality in all tasks.

POSITION INFO:
Requirements:

• Minimum of 3 years of experience in basic bookkeeping tasks.
• Tertiary qualification in relevant field preferred.
• Proficiency in accounting platforms, preferably OMNI.
• Access to a smartphone with WhatsApp.
• Own transport.
• Fluency in English and/or Afrikaans (spoken, written, and reading).
• Strong understanding of administrative procedures.
• Completion of computer training course with proficiency in report writing and computer-based planning.
• Ability to work independently, set targets, and prioritize accuracy and neatness.
• Experience in a farm environment beneficial for understanding ledger allocations.

• Manage general office filing and scanning procedures.
• Handle bookkeeping tasks including filing and scanning of documents.
• Process purchase orders and supplier invoices.
• Assist in loading employee leave applications, particularly for those without online access.
• Compile daily lists for checking sold trees and capturing daily pruning notes.
• Export reports from OMNI and distribute them to relevant personnel.
• Compile meeting minutes and assist with administrative tasks related to road closure permits.
• Coordinate payroll register summaries and provide necessary documentation to HR consultants and auditors.
• Facilitate office orders for various supplies such as water, stationery, and groceries.
• Track insurance information and handle postal duties.
• Generate invoices on a daily basis
• Oversee annual ordering and branding of Personal Protective Equipment (PPE).
• Manage vehicle licenses, fines, and reporting to the operations manager.
• Coordinate the annual Return of Earnings process
• Handle scanning of job cards & Finalize Trello boards
• Manage office recycling efforts and ensure general office maintenance and cleanliness.
• Provide monthly banking reports to MD
• Conduct monthly analysis of customer and supplier aging.
• Organize credit card slips and reconcile bank statements on the accounting platform.
• Process payments for authorization by the Managing Director and allocate daily banking transactions to customers, suppliers, and ledgers.

• Demonstrated ability to thrive in a high-pressure environment.
• Consistency in speed and accuracy of administrative tasks.
• Effective planning, scheduling, and execution of various responsibilities.
• Reliable assistance to management on administrative matters.
• Demonstrated trustworthiness and responsibility in working independently.