Office Administrator | East London

SUMMARY:
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POSITION INFO:

Our client requires an Office Administrator based in East London to support the financial and administrative operations of a branch or office. The role may involve a variety of tasks ranging from accounting and bookkeeping to general office management and coordination. 

Financial Administration:

• Assist with processing financial transactions, including invoices, receipts, and payments.

• Maintain accurate financial records in accordance with company policies and accounting standards.

• Reconcile daily, weekly, and monthly financial records, including cash flow, petty cash, and bank statements.

• Assist in the preparation of monthly and annual financial reports.

• Support the branch with budgeting and forecasting tasks as required.

• Maintain and update financial spreadsheets and databases.

• Assist with VAT returns, tax documentation, and other regulatory compliance tasks as needed.

Office Administration:

• Provide general office support, including answering phones, responding to emails, and assisting walk-in clients or visitors.

• Manage office supplies and inventory, ensuring that the branch is adequately stocked with necessary materials.

• Coordinate the scheduling of meetings, appointments, and branch events.

• Assist with data entry, filing, and maintaining office records and documentation in both physical and electronic formats.

• Ensure that office equipment, such as printers and copiers, are in good working order and arrange for maintenance when required.

Education & Qualifications:

• A relevant qualification in Finance, Accounting, Business Administration, or a related field (e.g., a diploma or degree).

• Basic understanding of accounting principles, bookkeeping, and financial reporting.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Knowledge of accounting software (e.g., QuickBooks, Sage, etc.) would be an advantage.

Experience:

• Previous experience in a similar administrative or finance support role is preferred (e.g., 1–2 years).

• Exposure to basic financial processes, including invoicing, payments, and reconciliations.

• Experience in an office environment handling administrative duties.

Skills:

• Strong organizational and time management skills.

• Excellent attention to detail and accuracy in financial and administrative tasks.

• Strong communication and interpersonal skills, both verbal and written.

• Ability to multitask and prioritize effectively.

• A proactive attitude and ability to work independently or as part of a team.

Personal Attributes:

• A positive attitude and willingness to learn.

• High level of confidentiality and integrity.

• Ability to adapt to changing work environments and demands.

• Customer-focused with a professional demeanor.

Application Notice

We receive a high volume of applications and carefully review each one. If you do not hear from us within 14 days, please consider your application unsuccessful. By applying, you consent to your information being processed and stored for recruitment purposes in line with POPIA.