OFFICE & FINANCE ADMINISTRATOR – LABORATORY ENVIRONMENT

SUMMARY:
OFFICE & FINANCE ADMINISTRATOR – LABORATORY ENVIRONMENT Location: Midrand, Gauteng Full-Time | Permanent Salary: R22,000 – R26,000 per month, depending on experience

POSITION INFO:

A well-established company operating within a laboratory environment is looking for a professional, organised and proactive Office & Finance Administrator to join their team.

This is a varied role that combines office administration, reception, bookkeeping, invoicing, procurement and client liaison, making it ideal for someone who enjoys a hands-on position and takes pride in accuracy, quality and attention to detail.

KEY RESPONSIBILITIES

• Manage general reception, office administration and hosting duties.
• Welcome visitors and ensure they are directed to the relevant staff members.
• Manage inventory levels for indirect spend, obtain quotations and place orders in collaboration with management.
• Maintain and update financial templates and documentation.
• Ensure financial documents are correctly archived and maintain the relevant archive systems.
• Manage the shredding and disposal of obsolete financial documentation.
• Monitor and report on sample lead times, including sample receipt and release dates/times.
• Prepare client quotations following approval from Finance.
• Receive laboratory test result reports and forward them to clients for invoicing purposes.
• Process client invoices and statements.
• Liaise professionally with clients regarding billing and account queries.
• Provide general administrative and finance support as required.
• Ensure administrative and financial processes are maintained in line with relevant GxP and regulatory requirements.

MINIMUM REQUIREMENTS

• Relevant tertiary qualification – essential.
• Previous laboratory experience – ESSENTIAL.
• Minimum 5 years'' office administration experience.
• Minimum 5 years'' bookkeeping experience – preferable.
• Minimum 3 years'' procurement experience – preferable.
• Excellent computer skills, particularly Microsoft Office.
• Experience with finance/accounting software – essential.
• Strong written and verbal communication skills.
• Excellent attention to detail and analytical ability.
• Ability to work under pressure and meet deadlines.
• Proactive approach with a strong focus on quality and accuracy.
• Ability to work effectively as part of a team.

WHAT WE''RE LOOKING FOR

We are looking for someone who is professional, reliable, detail-oriented and proactive, with the ability to confidently manage both administrative and finance-related responsibilities in a regulated laboratory environment.

TO APPLY:

Please email your updated CV in Word format, together with a copy of your qualification/s, ID, reference letters or contactable referees, and a recent profile picture of yourself to:

Please note: Only candidates with laboratory experience will be considered for this position.