SUMMARY:

FINANCE ADMINISTRATOR
Location: Midrand, Gauteng – On-site

PURPOSE OF THE ROLE

The Finance Administrator will provide accurate, efficient and professional financial administrative support to the Finance Department.
The role is responsible for supporting day-to-day transactional finance activities, accounts administration, banking and cash management, financial record-keeping and compliance processes.
The successful candidate will work closely with the Financial Controller and wider finance team and will provide ongoing administrative and financial support relating to UK financial operations.

POSITION INFO:

KEY RESPONSIBILITIES

1. Transactional Finance Processing

• Capture supplier invoices and employee expense claims accurately and timeously.
• Record day-to-day financial transactions in the accounting system.
• Assist with customer invoicing.
• Allocate customer receipts and payments accurately.
• Ensure transactions are supported by the required documentation.
• Maintain accurate and up-to-date financial records.

2. Accounts Payable and Accounts Receivable

Accounts Payable

• Process and maintain supplier invoices and statements.
• Assist with supplier statement reconciliations.
• Match invoices to the appropriate supporting documentation.
• Ensure supplier documentation is complete and accurately recorded.
• Identify and escalate discrepancies to the appropriate senior finance team member.

Accounts Receivable

• Allocate customer payments accurately.
• Raise routine customer invoices where required.
• Maintain accurate debtor records.
• Assist with basic debtor administration and follow-up.
• Escalate discrepancies or more complex queries for review.

3. Banking and Cash Administration

• Assist with bank reconciliations.
• Prepare supporting schedules and documentation for review.
• Maintain accurate banking records.
• Assist with cash-related administration.
• Maintain petty cash records where applicable.
• Identify discrepancies and escalate these to the appropriate finance team member.

4. General Finance Administration

• Maintain organised and accurate filing of financial documentation.
• Ensure appropriate audit trails are maintained for financial transactions.
• Assist with month-end preparation by compiling reports, reconciliations and supporting information.
• Ensure finance documentation is complete, accurate and compliant with internal procedures.
• Provide administrative support relating to supplier and customer finance processes.
• Assist with invoice processing, payment allocations and record-keeping.
• Gather and submit local compliance documentation to relevant internal and external stakeholders in accordance with established procedures.
• Assist with the preparation of routine financial reports, including:
  • Cash flow reports
  • Revenue reports
  • Debtors reports
  • Reconciliations
  • Supporting financial schedules
• Maintain financial information and records in an accurate and confidential manner.

5. Compliance and Audit Support

• Follow established internal finance procedures, controls and deadlines.
• Ensure financial documentation complies with internal requirements.
• Assist with internal and external audits by providing requested documentation and supporting schedules.
• Escalate compliance concerns or discrepancies to senior finance personnel.
• Follow approved policies and procedures rather than independently interpreting regulatory or policy requirements.

6. General Support

• Provide administrative support to the Financial Controller and wider Finance Department.
• Assist with ad hoc finance-related projects and administrative duties as required.
• Support other finance team members during busy reporting, month-end or audit periods.

PROBLEM SOLVING

The Finance Administrator will be expected to contribute to the resolution of routine operational and financial administration matters by:

• Participating actively in discussions relating to problem-solving.
• Considering appropriate alternatives when addressing routine problems.
• Identifying potential impacts on other departments or areas of the business.
• Investigating routine finance queries and discrepancies.
• Escalating complex, unusual or high-risk matters to the appropriate senior team member.

GOVERNANCE AND PROFESSIONAL RESPONSIBILITIES

The successful candidate will be expected to:

• Conduct themselves professionally and ethically at all times.
• Comply with all company policies, procedures and internal controls.
• Comply with applicable health, safety, ethical and code-of-conduct requirements.
• Remain informed regarding policies, procedures and requirements relevant to the position.
• Maintain appropriate attendance and on-site presence in accordance with operational requirements.
• Report absences promptly to the appropriate manager.
• Submit leave requests timeously to support effective operational planning.
• Maintain confidentiality when handling financial, employee, supplier and customer information.

MINIMUM REQUIREMENTS

Education

• A Degree in Accounting, Finance or a related field is preferred.
• Candidates without the above qualification may be considered where they have sufficient relevant practical finance experience.

Experience

• Approximately 2–3 years' experience in a finance, accounts or financial administration role.
• Practical exposure to transactional finance processes.
• Experience with Accounts Payable and/or Accounts Receivable administration.
• Exposure to bank reconciliations and financial reporting support would be advantageous.
• Previous experience working within established financial controls and procedures.

Computer Skills

Candidates must be computer literate and comfortable working with standard business and accounting systems.
Strong working knowledge of:

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Financial/accounting software or ERP systems

Good Excel skills will be particularly important for reconciliations, schedules and financial reporting.

WORKING CONDITIONS

• This is an on-site position based in Midrand, Gauteng.
• Travel may occasionally be required depending on operational requirements.
• Travel may take place by car, public transport or air.
• The role involves regular use of standard office equipment and computer systems.

WORKING ENVIRONMENT AND PRESSURES

The successful candidate must be comfortable working in a busy finance environment and will regularly be required to:

• Read and interpret basic financial information and documentation.
• Work accurately with numerical information.
• Investigate routine discrepancies and queries.
• Learn and follow established financial procedures.
• Apply new information, processes and systems.
• Perform detailed work across several concurrent tasks.
• Meet daily, weekly and monthly reporting deadlines.
• Work effectively during busy month-end and reporting periods.
• Respond professionally to interruptions and changing priorities.
• Communicate with finance colleagues, employees, suppliers, customers and external auditors.
• Maintain a basic understanding of legislative and regulatory requirements relevant to finance administration.

LEGAL AND COMPLIANCE REQUIREMENTS

The successful candidate must:

• Hold a valid passport where travel is required.
• Have a clear criminal record.
• Have a clear credit record, subject to the requirements and relevance of the position.

PERSONAL ATTRIBUTES

The ideal candidate will demonstrate:

• Excellent attention to detail.
• Strong numerical ability.
• Accuracy when processing financial transactions.
• Good organisational and administrative skills.
• The ability to manage multiple priorities and deadlines.
• A methodical and structured approach to work.
• Integrity and confidentiality when dealing with financial information.
• Good verbal and written communication skills.
• A willingness to learn and develop within the finance environment.
• A proactive and positive attitude.
• The ability to work independently while following established procedures.
• The ability to contribute effectively as part of a finance team.
• Sound understanding of basic accounting and financial principles.
• The ability to investigate and resolve routine finance queries.
• Basic commercial awareness and an understanding of how finance supports wider business operations.

CORE COMPETENCIES

Business Awareness

Demonstrates a basic understanding of the organisation's services, processes and commercial environment. Understands how accurate finance administration supports business performance, operational efficiency and customer service.

Collaboration and Communication

Works effectively with colleagues across different departments and communicates information clearly and professionally.
Keeps relevant stakeholders informed and contributes positively to a collaborative working environment.

Customer and Stakeholder Focus

Responds to internal and external stakeholder requests professionally and within appropriate timeframes.
Takes responsibility for assigned queries and tasks and escalates issues appropriately when additional assistance is required.

Adaptability and Continuous Improvement

Demonstrates a willingness to learn, adapt and develop.
Is receptive to guidance, training and new processes and looks for practical ways to improve accuracy, efficiency and service delivery.

Teamwork

Builds positive working relationships with colleagues and contributes towards shared team objectives.
Works independently on allocated responsibilities while providing support to the wider Finance Department when required.

Planning and Delivery

Plans and organises work effectively.
Works accurately to deadlines and can reprioritise tasks when business requirements change.
Maintains attention to detail and consistently follows established processes and controls.

Operational Support

Assists with routine financial checks, reconciliations, audits and data-validation activities.
Identifies discrepancies and ensures that these are escalated appropriately for investigation and resolution.

Professionalism and Accountability

Conducts themselves with integrity, reliability and professionalism.
Takes responsibility for completing assigned duties accurately and to the required standard.
Maintains appropriate confidentiality and handles sensitive financial information responsibly.

 

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