Marketing and Administration Coordinator

SUMMARY:
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POSITION INFO:

Do you enjoy the “The Live Stage Scene”, “The Showtime Sphere”, have good admin and marketing skills? Well, our client, who operates premier entertainment venues and exceptional entertainment experiences, may have the perfect job for you.

Location: Port Elizabeth/Gqeberha

Job type: Permanent

Duties and Responsibilities

• Call prospective clients for office parties and corporate events
• Handle general administrative duties and maintain accurate filing systems
• Managing scheduling, correspondence and queries
• Ensuring exceptional customer service
• Process invoices and payments for performers, venue hire, catering, and vendor services
• Coordinate vendor relationships including caterers, decorators, technical suppliers, and entertainment providers
• Process venue availability requests and manage bookings
• Prepare quotations and proposals for client events and corporate functions
• Maintain petty cash management for operational expenses
• Schedule casual staff for events including technical, service, and support personnel
• Handle event setup and breakdown supervision, ensuring venues are prepared according to client specifications
• Oversee technical scheduling roster for sound, lighting, and equipment requirements
• Manage event logistics and on-site client requirements
• Assist social media team with responsibilities across all platforms to promote venue and events
• Assist with marketing campaigns and promotional activities
• Oversee building and maintenance of customer databases
• Identify and target potential corporate clients for mid-level corporate functions
• Build and foster direct relationships with key decision-makers in target companies

Requirements

• Proficiency in Microsoft Office Suite and social media platforms
• Able to thrive in a fast-paced environment with multiple concurrent projects
• Be able to work shifts on weekends as required

Skills

• Strong organizational and multitasking ability
• Strong admin and marketing skills
• Strong attention to detail and problem-solving capabilities

Should you meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful