Legal Assistant

SUMMARY:

About Neo Brokers

About the Role

POSITION INFO:

Key Responsibilities

1. Legal Documentation and Administration

• Assist with drafting, reviewing, formatting and preparing basic legal documents, correspondence and agreements.
• Prepare and maintain legal documentation, including employment-related documents, company resolutions, notices and other administrative legal records as required.
• Maintain organised electronic and physical legal files and ensure that documentation is properly stored and accessible.
• Assist with preparing legal correspondence and documentation for internal and external use.
• Maintain accurate legal registers and records.
• Monitor outstanding legal documentation and follow up on signatures, approvals and submissions.
• Assist with the preparation and organisation of documentation required for legal proceedings or external legal consultations.

2. Contract Management and Agreements

• Assist with the preparation, review and administration of commercial agreements and contracts.
• Maintain an updated register of company agreements, contracts and related documentation.
• Monitor contractual expiry dates, renewal periods and relevant notice periods.
• Follow up on outstanding contractual documentation and signatures.
• Assist with reviewing agreements to identify missing information, inconsistencies or matters requiring further attention.
• Maintain records of supplier, service provider, employment and other commercial agreements.
• Refer contractual amendments, legal risks and matters requiring legal interpretation to the relevant management representative or external legal practitioner.

3. Legal Research and Regulatory Support

• Conduct legal research on relevant legislation, regulations and legal principles applicable to the business.
• Research matters relating to corporate law, commercial law, employment law and financial services legislation.
• Assist with preparing legal research summaries, reports and supporting documentation.
• Identify relevant legislative or regulatory requirements and bring potential compliance considerations to management's attention.
• Assist with gathering information and documentation required for legal and regulatory matters.
• Keep abreast of relevant legislative and regulatory developments as directed.
• Assist management with research and preparation relating to legal and compliance-related projects.

4. Company Secretarial and Corporate Administration

• Assist with CIPC-related matters, including company amendments, director changes and company information updates.
• Assist with preparing and maintaining statutory company records.
• Assist with the preparation and organisation of company resolutions and supporting documentation.
• Assist with beneficial ownership documentation and related submissions.
• Maintain records of company registration documents, director information and statutory filings.
• Assist with collecting and compiling documentation required for corporate governance and company administration.
• Liaise with CIPC, external service providers and relevant institutions regarding administrative company matters, escalating complex queries where necessary.

5. Compliance and Legal Support

• Assist with maintaining legal and compliance registers and supporting documentation.
• Assist with collecting and reviewing documentation required for internal compliance processes.
• Support the administration and maintenance of company policies, procedures and legal records.
• Assist with monitoring outstanding compliance documentation and follow up with relevant departments.
• Assist with preparing documentation for internal reviews, audits and regulatory submissions.
• Support management with legal and compliance-related administrative projects.
• Escalate potential legal or compliance concerns to the relevant management representative.

6. General Legal and Business Support

• Provide legal and administrative support to management and relevant departments.
• Assist with preparing reports, spreadsheets, presentations and legal documentation.
• Liaise with external legal practitioners, consultants and service providers when required.
• Assist with coordinating legal consultations, meetings and document submissions.
• Maintain confidentiality when dealing with sensitive legal, commercial and company information.
• Perform other reasonable legal and administrative duties within the scope of the position.

Minimum Requirements and Qualifications

• LLB degree or relevant legal qualification preferred.
• Recent law graduates with experience are encouraged to apply.
• Alternatively, relevant legal administrative experience may be considered.
• 1–2 years of relevant legal, administrative or corporate experience would be advantageous.
• Strong written and verbal communication skills.
• Good legal research, analytical and drafting abilities.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Excellent organisational skills and attention to detail.
• Ability to handle confidential and sensitive information professionally.
• Good time-management and prioritisation skills.
• Ability to work independently on assigned tasks and as part of a team.

Advantageous Experience

• Exposure to corporate and commercial law.
• Basic understanding of the Companies Act and CIPC processes.
• Exposure to contract drafting, review and administration.
• Understanding of company secretarial functions.
• Exposure to employment law and labour-related documentation.
• Knowledge of financial services legislation and regulatory requirements.
• Previous experience within a financial services, banking or FinTech environment.
• Previous legal internship, practical legal training or experience at a law firm.

The Ideal Candidate

• Proactive, professional and eager to develop their legal knowledge.
• Highly organised, methodical and detail-oriented.
• Analytical, with good research and problem-solving abilities.
• Able to communicate professionally with internal and external stakeholders.
• Comfortable working with legal documents, contracts and confidential information.
• Able to manage multiple administrative and legal tasks simultaneously.
• Willing to learn, take direction and accept responsibility for assigned tasks.
• Able to recognise matters requiring escalation or further legal input.

What We Offer

• Practical exposure to corporate, commercial and financial services law.
• Experience in contract administration, company secretarial functions and compliance support.
• Exposure to a range of legal matters within a growing FinTech business.
• Opportunities for professional development and practical learning.
• The opportunity to work closely with management and gain insight into the legal and operational functions of the business.