Junior Administrative Assistant

SUMMARY:
Junior Administrative Assistant

Neo Brokers is a dynamic and innovative company dedicated to providing B2B FinTech solutions to the African continent. We are passionate about using cutting-edge technology to create solutions that drive our industry forward.c

POSITION INFO:

Key Responsibilities

1. General Administration

• Provide general administrative support to management and the broader team.
• Assist with filing, document management and maintaining accurate company records.
• Prepare, format and update administrative documents, spreadsheets and reports.
• Handle general office correspondence, emails and administrative enquiries.
• Maintain organised electronic and physical filing systems.
• Assist with photocopying, scanning, printing and other general office duties.
• Ensure administrative tasks are completed accurately and within required deadlines.

2. Company Administration and Compliance Support

• Assist with preparing and compiling company documentation required for CIPC submissions.
• Assist with updating company records, including director information, company addresses and beneficial ownership documentation.
• Collect and organise supporting documentation required for company compliance processes.
• Maintain organised records of company registration documents and statutory information.
• Assist with administrative communication and follow-ups with relevant service providers and institutions.
• Assist with keeping company and banking documentation up to date.
• Refer queries requiring technical, legal or compliance input to the relevant management representative.

3. Banking and Financial Administration

• Assist with preparing and compiling banking documentation for submission.
• Maintain organised records of company bank accounts and related documentation.
• Assist with bank card requests and maintain an updated administrative register.
• Follow up on outstanding banking documentation and administrative queries.
• Assist with filing and recordkeeping of bank statements and other financial documents.
• Escalate banking-related queries or discrepancies to the relevant management representative.
• Perform administrative follow-ups as directed by management.

4. Supplier and Third-Party Administration

• Assist with collecting and compiling onboarding documentation for payment service providers and other third-party suppliers.
• Maintain organised records of supplier information, agreements and supporting documentation.
• Follow up on outstanding onboarding requirements and documentation.
• Assist with updating and maintaining the company's supplier database.
• Provide general administrative communication and coordination with service providers.
• Refer contractual, commercial or technical queries to the relevant management representative.

5. Office and Company Support

• Assist with ordering office stationery, supplies and company merchandise.
• Maintain records of office supplies and coordinate replenishment when required.
• Assist with administrative arrangements for company events.
• Assist with ordering and coordinating company-branded merchandise.
• Provide general administrative support to management and other departments when required.
• Perform other reasonable administrative duties assigned from time to time.

About the Role

Minimum Requirements and Skills

• Grade 12 (Matric) qualification.
• Tertiary Qualification preferable
• 1-2 years of experience
• Financial Service Industry experience preferable
• Computer literacy, including Microsoft Word, Excel and Outlook.
• Good written and verbal communication skills.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Ability to maintain confidentiality when handling company information.
• Good time-management skills.
• Willingness to learn and take direction.
• Ability to complete assigned tasks independently and work as part of a team.
• Good follow-up and recordkeeping skills.